About the Role

At SaverLife, we’re on a mission to help people build financial security. As our Executive Assistant, you’ll play a key role in helping our Executive Vice President (EVP) and President & CEO stay focused, organized, and effective. You’ll be the go-to person for scheduling, executive communications, and special project coordination. This role is perfect for someone who thrives behind the scenes, loves creating smooth processes, and enjoys juggling different tasks with grace and confidentiality.

You’ll help manage schedules, coordinate meetings, handle logistics, and keep things running smoothly. You’ll also be an approachable, reliable point of contact for our board, partners, and internal teams. SaverLife is open to both part-time and full-time candidates for this role. For the right full-time candidate, responsibilities may expand beyond executive and board support to include special projects and operational initiatives in partnership with the EVP/CEO and other members of the leadership team. 

Responsibilities 

 

Executive Support (40%)

  • Completes a wide variety of administrative tasks for the EVP and CEO, including managing and optimizing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for meetings.

  • Enables the EVP and CEO to operate efficiently by managing communications, surfacing key priorities, and providing timely, discreet reminders. Uses sound judgment to determine the appropriate course of action, referral, or response.

  • Acts as a liaison with staff, board members, donors, and external partners. 

  • Coordinates meetings and off-sites, prepares materials in advance, takes notes, and ensures timely follow-up on action items.

  • Manage special projects sponsored by the CEO and/or EVP, especially those that are high-profile, cross-cutting initiatives. 

  • Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures.

 

Board Support and Liaison (10%)

  • Serves as the EVP and CEO's administrative liaison to the SaverLife board of directors

  • Coordinates the board preparation process, distributes board materials, and manages the board meeting calendar.  

  • Prepares minutes of board meetings and supports other board engagements (e.g., committees), and ensures appropriate follow-up and approval are received.

 

Operational Support (25%)

  • Support operational tasks across HR, Finance, and InfoSecurity teams as they come up and as assigned (e.g., organizing org-wide policies, supporting system migration processes, and scheduling for multi-stakeholder meetings with internal organizational impact). 

 

Strategic Initiatives (25%)

  • Supports the coordination and leads administrative tasks relating to high-priority org-wide initiatives (e.g., goal setting, website migrations, organizing donor records). 

  • Proactively identifies opportunities to streamline executive workflows and amplify impact.

  • Supports the development of dashboards or briefing documents to support decision-making.

  • Supports the Executive team and development team members on select initiatives (e.g., building out new processes, organizing donor records, and sending donor acknowledgement letters). 

 

What You Bring

Skills

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors

  • Excellent written and verbal communication skills

  • Creative problem solver who can identify opportunities for innovation and execute with precision.

  • Emotional maturity

  • Highly resourceful team player, with the ability to also be extremely effective independently

  • Proven ability to handle confidential information with discretion, be adaptable to various

competing demands, and demonstrate the highest level of customer/client service and response

  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

  • Familiarity with project management tools (e.g., Asana) and collaboration tools (e.g. Slack) is a plus

  • Proficient in Microsoft Office or Google Workspace and related applications, Adobe Acrobat. 

  • Experience with a CRM, like Salesforce, is a plus.

Experience

  • Bachelor's degree OR equivalent combination of education and experience required

  • Five to 10 years of experience supporting C-Level Executives, preferably in a

non-profit organization 

  • Experience and interest in internal and external communications, partnership development, project management, and fundraising

 

Working for SaverLife

 

At SaverLife, we are committed to a diverse, equitable, and inclusive workplace, and we provide equal employment opportunities for all applicants and employees. All qualified applicants for employment will be considered without regard to race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state, or local laws.  If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at careers@saverlife.org. SaverLife will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law.


SaverLife is a remote-first organization. We are ideally looking for a candidate who lives in the Washington, D.C. metropolitan area and is open to occasional travel as needed. This position is only open to candidates eligible to work in the U.S.

 

What We Offer

  • This is a part or full-time exempt position with an annual salary of between $35,000 for part-time and $70,000 for full-time.

  • We believe in work-life balance and are committed to keeping the workload aligned with this value. In addition, we offer Flexible Work Schedules and Alternating Flex Fridays off (available for full time employees only).

  • Full individual medical, vision, and dental insurance. SaverLife also covers 50% of health benefits for employee families. (Available for full time employees only)

  • Life and long-term disability coverage. 

  • Section 125 Flexible Spending Account (or HSA Account). (Available for full time employees only)

  • 3 weeks of accrued vacation per year. (Prorated for part time employees)

  • 9 paid sick days per year. (Prorated for part time employees)

  • 11 paid holidays per year.

  • $1,000 per year allocated for professional development. 

  • SaverLife 401K match of up to $6,000 per year.

  • $50 per month internet stipend and up to $500 to set up your home office.

 

Our Hiring Process & Timeline

 

This job is currently not open for applications. Would you like to see our other open positions?