We are seeking a highly organized, proactive Marketing Coordinator to support both our marketing efforts and day-to-day office operations. This role is ideal for someone who enjoys wearing multiple hats, thrives in a fast-paced environment, and takes pride in keeping both communications and logistics running smoothly.

You will support internal marketing and communications initiatives while serving as a central point of coordination for office operations, events, and administrative workflows. This role partners closely with leadership, marketing, HR, and external vendors to ensure a polished, efficient, and welcoming experience for both employees and guests.

Essential Duties and Responsibilities

Marketing and Internal Communications:

• Support internal communications, including but not limited to: CEO announcements and leadership updates, Company newsletters, and Internal memos and employee updates.
• Assist with drafting, formatting, and distributing communications via email, intranet, or collaboration platforms.
• Administrate and manage company intranet site.
• Administrate, screen and forward voice mail messages from general company telephone number.
• Maintain internal communication calendars and ensure timely delivery.
• Create, update, and customize branded PowerPoint presentations using established templates.
• Monitor and manage the company website inquiry mailbox, routing inquiries to appropriate teams and tracking follow-up as needed.
• Support light external marketing needs as assigned (event materials, social coordination, internal-facing decks, etc.).
• Maintain brand consistency across internal materials.

Office Operations and Administrative Support:

• Serve as the primary point of contact for office coordination and logistics.
• Order food and supplies for meetings, events, and onsite gatherings.
• Book conference rooms, office space, and accommodations for guests and visiting team members.
• Coordinate visitor schedules, building access, and office readiness.
• Manage office supplies, marketing materials, and swag inventory.
• Liaise with vendors, building management, and service providers as needed.
• Support onboarding logistics for new hires (office setup, welcome materials, access coordination).

Marketing Operations and Expense Management:

• Complete marketing-related purchases in accordance with company policies.
• Submit and track receipts, purchase orders (POs), and expense documentation.
• Support basic budget tracking and expense reconciliation for marketing activities.
• Coordinate with Finance and Marketing leadership to ensure timely and accurate processing.

Document and Process Management:

• Prepare, send, and track DocuSign agreements and internal forms.
• Assist with contract routing and basic document organization.
• Maintain shared folders, templates, and internal documentation.
• Support process improvements for administrative and communication workflows.

Cross-Functional Support:

• Partner with Marketing, HR, Finance, and Leadership on operational needs.
• Support special projects and ad hoc requests as needed.
• Act as a reliable “connector” across teams, helping things move forward smoothly.

Minimum Qualification Requirements

• 4+ years of experience in marketing coordination, office management, administrative support, or a similar hybrid role
• High School Diploma or equivalent is required. Associates or Bachelor degree is preferred.
• Strong written communication skills with attention to tone and clarity.
• Exceptional organizational and time-management skills.
• Comfort managing multiple priorities and shifting deadlines.
• High attention to detail and follow-through.
• Proficiency with common workplace tools (Microsoft Office or Google Workspace, DocuSign, project management tools, etc.).
• A service-oriented mindset and a positive, professional demeanor.

Physical Requirements

• Must be able to pass pre-employment drug screening and background check for employment consideration.