Camp Fire First Texas Job Summary

 

Job Title: Grants and Contracts Manager 

Department: Advancement

Location:  2700 Meacham Blvd, Forth Worth, TX, 76137

In-Person/Virtual: Hybrid, Tuesdays and Thursdays onsite , Required on-site at select Camp fire events and programs

Reports To: Chief Advancement Officer

FLSA Status: exempt

Full/Part Time: Full Time

Regular/Temporary: Regular

 

Compensation Package: $70K-$78K

Plus an excellent benefits package including medical and dental insurance, supplemental insurances, company paid LTD & Life, 8 paid holidays, 1 floating holiday, week-long closure in December, PTO and personal leave for employees working 30+ hours, and a 401(k) retirement savings plan including a company match.

Start Date:  December 2024

 

 

Our Commitment to Equity

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application. Camp Fire strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

 

Our Investment in You

Through a commitment to equity, continuous learning and by leading with our values, we believe in maintaining a supportive work culture while providing the highest quality programming. Camp Fire is putting the call out to the passionate individual who is ready to join our team.

 

Job Summary:   The Grants and Contracts Manager plays a pivotal role on Camp Fire’s Advancement team, overseeing the execution and management of a comprehensive grants and contracts program. This position is responsible for identifying and researching potential funding sources, soliciting for grant awards and contracts to meet the needs of Camp Fire programs, and stewarding and reporting to existing funders to effectively share the impact of their investment in Camp Fire First Texas. The ideal candidate will have prior fundraising experience, possess excellent interpersonal skills to communicate effectively with Camp Fire leadership and funders, and be knowledgeable on funding trends. This position will work with both private and public (government) entities to meet our funding needs.  

 

Essential Functions:

  • Creation and management of an organization-wide grants and contracts calendar, including regular updating for application and reporting deadlines. This position works closely with program leadership to identify required deliverables and finance/accounting to ensure compliance, accurate tracking of grant and contract budgets, and various other requirements. 
  • Achieve budgeted goals for Camp Fire’s grants and contracts program. 
  • Strengthen relationships with an assigned donor portfolio, with a focus on retention and growth
  • Prospective funder research and identification to grow Camp Fire’s grants and contracts funding pipeline  
  • Cross-functional team communication; supports three programs in meeting their respective funding needs – Outdoor Connections, Youth Development and Early Education Workforce Development.
  • Maintain accurate and up-to-date records in the donor database, Bloomerang.

  • Ability to lift 25 pounds.

  • Ability to communicate clearly, both verbally and in writing.

  • Ability to drive and have their own reliable transportation.

  • Ability to use standard office equipment. 

  • Must pass a criminal background check. 

  • Ability to work evenings and weekends, as needed. 

 

Required Knowledge/Skills/Abilities:   

    • Demonstrated record of successful grant and contract awards 
    • Minimum 3 years of experience
    • Bachelor’s Degree preferred, or equivalent combination of relevant education, training, and experience
    • Effective self-organizer, with meticulous attention to detail and workflow management 
    • Excellent research and problem-solving skills 
    • Proven ability to assess funding opportunities to determine a viable fit for Camp Fire and our programs
    • Knowledge and familiarity with government grants and contracts 
    • Ability to maintain poise and composure in high-activity seasons of work, and be able to ask for support when needed
    • Firm foundation of knowledge in nonprofit fundraising, including general giving trends that specifically impact corporations, foundations, and government entities.
    • Experience in nonprofit CRM software 
    • Excellent oral and written communication 
    • Ability to interact meaningfully with our supporters 
    • Experience in making in-person presentations and gift solicitations 
    • High level of diplomacy, confidentiality, and ethical standards as outlined in the AFP Code of Ethical Principles And Standards of Professional Practice 
    • A collaborative spirit and a team mindset. Must function well within a team.
    • A passion for the mission, vision, and values of Camp Fire First Texas

 

Preferred Knowledge/Skills/Abilities:

    •  Bloomerang or Raiser’s Edge CRM experience preferred 
    • Awareness of the funder landscape in the Dallas-Fort Worth Metroplex
    • Desire to take advantage of opportunities to represent Camp Fire in the community
    • Knowledge of budget development and management 

 

Relationships:

Communicate and collaborate with the Camp Fire staff to understand our needs and achieve fundraising goals. Build and maintain strong relationships with donors and donor prospects. Maintain a keen awareness and knowledge of Fort Worth and the greater North Texas philanthropic community. 

 

Key Area of Responsibility: 

Key Area of Responsibility 

Specific Duties 

Grants and Contracts Program Management 

  • Create and track all funding opportunities in Bloomerang (Camp Fire’s CRM) and update/manage them consistently 

  • Ability to meet application and reporting deadlines through multi-level calendar and systems management 

  • Meet monthly with program leadership and Finance/Accounting team to update and forecast revenue for grants and contracts 

  • Work with Donor Relations Specialist to ensure funder and prospect records are updated, gifts and opportunities are entered accurately in the CRM, and acknowledgements are sent timely 

Prospect Research and Identification 

  • Identify, research, and qualify potential new funders, utilizing subscription services and resources as routinely and often as possible 

  • Work with pertinent team members, at Chief Advancement Officer’s direction, on strategy and plans to develop new supporter relationships 

  • Awareness of current giving trends that could impact our funding pipeline for the organization and each of our programmatic focus areas 

Relationship Management 

  • Manage an assigned donor portfolio, including the creation and execution of opportunities for each constituent 

  • Work with the Chief Advancement Officer and pertinent team members on prospect and donor engagement strategies 

  • Visit and/or communicate with grant and contract funders routinely and as opportunities allow 

Stewardship and Reporting 

  • Work closely with the Advancement team and Camp Fire program leaders to provide reports to funders that effectively demonstrate the impact of their investment in Camp Fire. Examples of this include required funder reports and “soft touch” reports/updates to keep funders engaged in our mission. 

  • Work with Director of Development to include grant and contract funders in existing donor stewardship activities for the organization 

  • Collaborate with Director of Marketing and Communications on opportunities to highlight funders as they permit 

  • Support Data and Impact initiatives for the organization 

General Responsibilities 

  • Maintain knowledge of Camp Fire programs, services, and operations 

  • Healthy collaboration with the Advancement team is a must 

  • Attend Camp Fire and community events at the Chief Advancement Officer’s direction 

About Camp Fire:

Camp Fire First Texas is a 501(c)(3) nonprofit organization that invests in North Texas communities by providing out-of-school time and outdoor learning programs for children and youth while also offering workforce development programs for early childhood educators. We envision a community in which every child has equitable access to the learning opportunities they need to succeed and thrive in a rapidly changing world.

Work Environment

The work environment described here is representative of those a team member encounters while performing the 
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to 
perform essential functions. While performing the duties of this job, the team member is occasionally exposed to 
outdoor weather conditions. The noise level in the work environment is usually low to moderate.

 

Our Commitment

Camp Fire welcomes and embraces all youth of diverse cultures, beliefs, experiences, and identities. We are committed to creating a culturally-responsive, inclusive, and safe environment for all children, families and staff. Camp Fire First Texas is an Equal Opportunity Employer. Employment decisions are made without regard to race, age, religion, color, gender, gender expression and identification, sexual orientation, national origin, physical or mental disability, marital or veteran status, or any other classification protected by law. 

 

Apply:

Apply online or email ryan@campfirefw.org a cover letter, resume & salary requirements.

Employment at Camp Fire First Texas is on an at-will basis. The employee and the organization are each free to terminate the relationship at any time without cause.
Due to the volume of responses, only qualified parties will be contacted. No phone calls or follow up emails, please.

This position has been filled.