Marina Bookkeeper - Part Time

The Bookkeeper will work closely with the Staff Accountant and General Manager to support the accounting functions at the marina.

Essential Functions/Responsibilities:

Maintain organized files and centralized documents to share access with General Manager.
Assist Staff Accountant with audit requests related to your role.
Maintain effective communication with co-workers, management, and guests.
Proactively seek opportunities for improvement in processes and policies.
Assist General Manager with physical inventory count, and maintaining of inventory records, if needed
Accurately perform reconciliation of payroll timekeeping reports to Human Resources.

Accounts Receivable

Review Guest contracts for required compliance related to billing and insurance. Keep General Manager informed and assist (if needed) to resolve outdated or missing documents.
Ensure appropriate contracts have been received and executed to avoid billing errors. If not received or executed, assist General Manager to resolve, if needed.
Accounts Receivable Collections – Assist General Manager (if needed) on collection issues and communicate to General Manger in case of any issues or overdue accounts and when payment will be received.
Proactively work with General Manager and Guests to resolve items that could lead to late payments, calculation errors or billing errors and discrepancies.
Receive and process Guest check payments for bank deposits and store information securely.
Adhere to Acme Marinas’ accounting policy and procedures regarding cash on hand and requirements related to cash reconciliation and bank deposits.
Assist General Manager with cash flow forecast, if needed.
Run necessary sales reports and submit in a timely matter to Staff Accountant to comply with sales tax deadlines and month-end-closings.

Accounts Payable

Assist General Manager with building healthy vendor relationships and communicate in an accurate and timely manner.
Obtain W-9 and COI from Vendors to ensure they are in good standing and maintaining proper filing system for audit purposes.
Review Purchase Orders (if any) and match with AP Invoice and communicate or resolve issues with General Manager and Staff Accountant, if needed.
Adhere to Acme’s accounting policy and procedures regarding open Vendor invoices to ensure proper payment via weekly A/P Payment runs.
Submit General Manager’s credit card expense reports and receipts to Staff Accountant, if needed
Performs other duties as required.

Minimum High School diploma or GED required - Bachelor's degree in accounting or finance preferred
Bookkeeping / finance / accounting background
Experience with Microsoft software (e.g., Word, Excel)
Strong spreadsheet skills
3-4 years of proven experience
Experience with NetSuite or another ERP system
Knowledge of payroll, accounts payable and accounts receivable functions
Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.

Excellent attention to detail with strong interpersonal skills
Understanding of economic principles, financial markets, and banking.
Self-motivated, organized, professional, capable of managing their workload, and prioritizing tasks in a fast-paced environment.
Have a good understanding of the organizational and business workflow and expected outcomes and communicate to General Manager and Staff Accountant where necessary to avoid problems.
Ability to deliver quality work on tight deadlines, with strong organization and priority setting skills.
Strong interpersonal, organizational and communication skills.
Ability to exercise good judgment in evaluation situations and making decisions.