Individual Giving Coordinator 

ABOUT HOT BREAD KITCHEN

Since 2008, Hot Bread Kitchen has empowered New Yorkers who face barriers to economic opportunities through transformative careers in New York City’s food industry. We offer small business development programs, culinary skills training, and job placement, bolstered by individualized, wraparound supportive services. Our small business program, HBK Incubates, supports entrepreneurs as they transform their food businesses into sustainable income sources. Culinary Fundamentals, our award-winning culinary training program, provides access to high-quality jobs for those starting their careers in the food industry. Our upskilling programs enable incumbent workers to gain further skills, leading to higher wages and career advancement.
We work diligently alongside our network of over 200 food employer partners and more than 250 nonprofit and government partners to ensure our graduates are set up for success both at home and in their careers.

 

THE OPPORTUNITY

The Individual Giving Coordinator provides essential support to the Individual Giving team to strengthen Hot Bread Kitchen’s revenue program. This position supports the growth of our individual giving program by managing donor data, coordinating engagement events, assisting with campaigns and communications that inspire giving, and meeting any other needs of the individual giving team’s operations. Core responsibilities include preparing internal and external fundraising materials, supporting donor cultivation and stewardship, completing prospect research, and tracking fundraising metrics to inform strategy and strengthen relationships.

 

The ideal candidate is highly organized, detail-oriented, flexible, and passionate about using their skills to make a social impact. This role is an exciting opportunity for someone eager to grow within nonprofit fundraising and contribute to a dynamic, mission-driven team. 

 

GENERAL RESPONSIBILITIES

 

Data Management 

  • Oversee and maintain the integrity of individual giving donor records in Salesforce, ensuring accurate reporting and reliable revenue projections.

  • Support management of the family foundation grants calendar, collaborating with the Development and Program teams to ensure internal and external deadlines are met. Keep Salesforce and Asana updated accordingly.

  • Manage and maintain all individual donor and prospect records, including data updates and segmentation for targeted campaigns, cultivation events, and personalized outreach.

  • Leverage advanced Salesforce functionality and reporting tools to optimize fundraising operations, identifying opportunities to improve efficiency and effectiveness across donor engagement efforts.

  • Manage the Individual Giving team’s Google Drive, maintaining a streamlined and accessible system that supports seamless workflows across the team.

 

Fundraising Support

  • Coordinate donor cultivation visits, site tours, and meeting logistics for individual donors.

  • Prepare donor-facing and internal materials for cultivation, solicitation, and stewardship events and meetings.

 

Events & Campaigns

  • Assist the Event Manager with planning and executing fundraising events, including the Breadwinners Benefit and other donor engagement activities.

  • Support execution of annual fundraising campaigns, such as the Year-End Appeal and Women’s History Month Appeal, by developing timelines, managing donor lists, coordinating with internal teams and vendors, and tracking progress to ensure timely completion.

 

Donor Research

  • Prepare detailed background materials and meeting briefs for key stakeholders, including donor prospects and event attendees.

  • Conduct and compile donor and prospect research to inform cultivation and solicitation strategies.

 

Administrative Support

  • Provide scheduling support for the Individual Giving team, including meetings and events.

  • Support end-of-year giving and holiday correspondence efforts to steward and recognize donors.

  • Draft correspondence for front-facing fundraisers and senior leaders to communicate with donors.

QUALIFICATIONS

  • Passionate about Hot Bread Kitchen’s mission and programs.

  • 2–4 years of experience in development, fundraising, or nonprofit administration, preferably with exposure to individual giving.

  • Demonstrated ability to manage donor data and maintain accurate records in a CRM (Salesforce experience strongly preferred).

  • Excellent organizational and project management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

  • Strong written and verbal communication skills, with attention to detail and the ability to draft professional donor correspondence.

  • Collaborative, flexible, and team-oriented, with a proactive, problem-solving approach and willingness to take initiative.

  • Technologically proficient and comfortable using Google Workspace, Salesforce, Asana, and Slack (or similar tools).

  • Bachelor’s degree or equivalent experience required.

 

REQUIRED COMPETENCIES

  • Proactive — Takes initiative, proposes solutions, and ensures projects begin and progress without needing direction.

  • Detail-oriented — Verifies critical information, anticipates gaps or questions, and ensures accuracy by thinking several steps ahead.

  • Adaptable — Remains flexible when original plans shift, and applies knowledge to new circumstances to keep projects moving.

  • Collaboration & Teamwork — Works seamlessly across teams, departments, and with external partners to advance fundraising goals.

  • Project Management — Organizes and tracks multiple initiatives, deadlines, and deliverables to ensure successful execution of fundraising activities.

  • Problem-Solving — Recognizes challenges, devises creative solutions, and maintains momentum in fundraising efforts.

 

OUR VALUES

We are driven by a commitment to support our members, teammates, and partners. Our culture of equity comes from the many cooks in our kitchen and the diversity of perspectives we each bring. We believe that respect goes a long way in making people feel welcome, accepted, and celebrated. We seek opportunities for connection and become a stronger team by being in the community and prioritizing candor over consensus. The pace of our work and the velocity of change can be quick; our entrepreneurialism helps us take optimistic risks and pursue inventive solutions.

LOCATION 

This is a hybrid position with the flexibility to work remotely. Regular in-person attendance is required weekly for departmental needs and events, averaging 2-3 times weekly. Our headquarters is located in Manhattan at Chelsea Market (A/C/E/L). 

 

COMPENSATION 

This is a full-time position with a salary range between $60,000-70,000. Hot Bread Kitchen's comprehensive benefits package includes health/vision/dental insurance (eligible from day one), 401K contributions, paid office closure days  (including holidays and staff appreciation days, and a one-week holiday break at the end of the year), flexible and generous vacation and sick time, paid parental leave, and a sabbatical program (after 5 years of service). Our organizational culture is inclusive, entrepreneurial, flexible, and civically minded (learn more about our culture on hotbreadkitchen.org/careers)

 

To Apply

  • Please include a cover letter and resume

  • Apply here  at Hot Bread Kitchen’s Applicant Tracking System.

 

Due to the volume of applications, only complete applications sent through our applicant tracking system will be considered. Applications sent via LinkedIn or other third-party sites will not be reviewed.

Hot Bread Kitchen is an Equal Opportunity Employer. It does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth, or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires accommodation during the application process should contact hr@hotbreadkitchen.org to request such accommodation. 

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