ORGANIZATION OVERVIEW

 

For Others raises awareness and empowers best-in-class organizations to end the child welfare crisis in America.  We partner with donors, nonprofits, businesses, and government agencies to form a Collective that holistically addresses the crisis on all fronts.  Through the power of the Collective, we can end the child welfare crisis within our lifetime.

 

Our strategy includes preventing children from entering foster care, recruiting and retaining ideal foster families, and community empowerment. Together, we can help children and families go from crisis to stability to thriving.

 

 

RESPONSIBLE TO:  

Executive Vice President of Strategic Partners

 

 

JOB SUMMARY

 

The Program Coordinator will provide essential administrative support to the Executive Vice President (EVP), manage grant administration and compliance, and conduct state-specific research. This role requires a highly organized, detail-oriented individual with excellent communication skills and a strong ability to multitask.

 

 

KEY PERFORMANCE INDICATORS

 

Administrative Efficiency:

• Number of successfully scheduled and managed meetings/events.
• Response time for communication tasks.

Grant Administration:

• Timeliness of grant tracking and reporting.
• Monitor grant reports are submitted on time
• Assist in accuracy in budget and financial tracking.

State-Specific Research:

• Quality and relevance of research information.

General Support:

• Project completion rates.
• Feedback from internal teams on support quality.

 

 

DIRECT REPORTS:

 

NA

 

 

PROGRAM COORDINATOR RESPONSIBILITIES INCLUDE:

 

Administrative Support to the EVP:

 

Scheduling and Calendar Management: Manage the EVP’s calendar, including scheduling meetings, appointments, and travel arrangements.

Communication: Draft, review, and send communications on behalf of the EVP. Handle confidential information with discretion.

Meeting Coordination: Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items.

Documentation and Filing: Maintain accurate and organized records, files, and documents. Ensure easy retrieval of information when needed.

 

Grant Administration and Compliance:

 

Grant Tracking: Maintain a detailed grant tracking system, including deadlines, reporting requirements, and budget updates.

Compliance Monitoring: Build in-depth compliance and accountability systems ensuring compliance with grant requirements and regulations, conduct regular reviews, and prepare reports for internal stakeholders.

Financial Management: Work with the finance team to help monitor grant budgets, track expenses, and ensure proper allocation of funds.

Grantee Support: Provide support to grantees, ensuring they understand and comply with grant requirements. Address any questions or issues that arise during the grant period.

 

 

State-Specific Research:

 

Data Collection: Conduct research on key organizations and stakeholders from needed sectors, state-specific regulations, relationship dynamics between private and public sector, policies, and other relevant information vital to the organization’s mission.

Analysis and Reporting: Analyze data, prepare reports, and provide insights to support decision-making processes.

Stakeholder Engagement: Identify and engage with key stakeholders, including state agencies, nonprofits, and community organizations.

 

General Support:

 

Project Coordination: Assist in the planning, execution, and monitoring of various projects and initiatives.

Team Collaboration: Work closely with other team members to ensure seamless operations and contribute to a positive work environment.

 

Additional Tasks as Assigned

 

 

YOU MUST HAVE

 

Education: Bachelor’s degree in a relevant field (e.g., Business Administration, Public Administration, Social Sciences).

 

Experience: Minimum of 3 years of experience in a similar role.

 

Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to handle multiple tasks and projects simultaneously.
• Attention to detail and high level of accuracy.

 

WHAT MAKES YOU STAND OUT

 

You go for it...You follow through on every request, no matter how big or small it may be. You stay composed under pressure and know how to prioritize your responsibilities.

 

You own it...You see something that needs to be done and you take action. You come up with solutions to problems and seek out ways to do your job better. You ask questions and seek clarity.

 

You check it...You check your work again and again, because you know that accuracy is everything. You pay strong attention to detail in all things.

 

You organize it...You prioritize well and can manage important projects, schedules, and communications in an orderly and efficient manner.

 

You pray about it...You know that the correct and best way for both yourself and For Others is accomplished only with God’s wisdom and favor.

 

 

TYPICAL PHYSICAL DEMANDS

 

Work may require sitting for long periods of time, and also stooping, bending and stretching for files and supplies. Employee will occasionally be asked to lift files or paper weighing up to 30 pounds. Position requires manual dexterity sufficient to operate a keyboard, operate a computer, telephone, copier, and such other equipment as necessary. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. Position also requires viewing computer screens and typing for long periods of time, and working in an environment which can be very stressful.