ORGANIZATION OVERVIEW
 
For Others raises awareness and empowers best-in-class organizations to end the child welfare crisis in America.  We partner with donors, nonprofits, businesses, and government agencies to form a Collective that holistically addresses the crisis on all fronts. Through the power of the Collective, we can end the child welfare crisis within our lifetime.
 
Our strategy includes preventing children from entering foster care, recruiting and retaining ideal foster families, and community empowerment. Together, we can help children and families go from crisis to stability to thriving.
 
 
RESPONSIBLE TO: Program Manager
 
 
JOB SUMMARY
 
The Program Coordinator we’re looking for thrives on managing details, coordinating complex projects, and supporting strategic partnerships that help children and families move from crisis to stability. This role will manage grant administration and compliance, provide administrative scheduling and logistical support, and conduct state-specific research all while possessing excellent communication skills and a strong ability to prioritize multiple tasks.
 
 
KEY PERFORMANCE INDICATORS
 
Grant Administration and Compliance:
  • Timeliness of grant routing, tracking and reporting.
  • Monitor grant reports and that other deliverables are submitted on time
  • Assist in accuracy in budget and financial tracking of grants.
Administrative Efficiency:
  • Number of successfully scheduled meetings/events.
  • Response time for communication tasks.
  • Data entry into CRM and other areas as needed
State-Specific Research:
  • Quality and relevance of research information.
  • Ability to analyze information received and present as needed
General Support:
  • Project completion rates.  
 
 
DIRECT REPORTS: N/A
 
 
PROGRAM COORDINATOR RESPONSIBILITIES INCLUDE:
 
Administrative Support
  • Manage the EVP’s calendar, including scheduling meetings with key partners and leaders.
  • Organize and coordinate meetings as applicable, prepare agendas, take minutes, and follow up on action items.
  • Maintain accurate and organized records, files, and documents. Ensure easy retrieval of information when needed.
  • Input information and data into CRM
 
Grant Administration and Compliance
  • Writing grants for partners and maintaining a detailed grant tracking system, including deadlines, reporting requirements, and grant budget updates.
  • Coordinating compliance and accountability systems ensuring compliance with grant requirements and regulations, conduct regular reviews, and prepare reports for internal stakeholders.
  • Work with the finance team to help monitor grant budgets, track expenses, and ensure proper allocation of funds.
 
State-Specific Research
  • Conduct research and prepare briefs and/or a SWOT Analysis on key state-specific regulations, relationship dynamics between private and public sector, policies, and other relevant information vital to the organization’s mission.
  • Able to present data and research that is collected to the program and leadership team.
  • Analyze data, prepare reports, and provide insights to support decision-making processes.
 
General Support
  • Assist in the planning, execution, and monitoring of various projects and initiatives as assigned
  • Work closely with other team members to ensure seamless operations and contribute to a positive work environment. 
  • Additional tasks as assigned
 
YOU MUST HAVE:
 
Education: Bachelor’s degree in a relevant field (e.g., Business Administration, Public Administration, Social Sciences).
 
Experience: Minimum of 3 years of experience in a similar role.
 
Skills:
  • Ability to handle multiple tasks and projects simultaneously.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Attention to detail and high level of accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
 
WHAT MAKES YOU STAND OUT:
 
You go for it...You follow through on every request, no matter how big or  small it may be. You stay composed under pressure and know how to prioritize your responsibilities.
 
You own it...You see something that needs to be done and you take action. You come up with solutions to problems and seek out ways to do your job better. You ask questions and seek clarity.
 
You check it...You check your work again and again, because you know that accuracy is everything. You pay strong attention to detail in all things.
 
You organize it...You prioritize well and can manage important projects, schedules, and communications in an orderly and efficient manner.
 
You pray about it...You know that the correct and best way for both yourself and For Others is accomplished only with God’s wisdom and favor.
 
 
TYPICAL PHYSICAL DEMANDS:
 
Work may require sitting for long periods of time, and also stooping, bending and stretching for files and supplies. Employee will occasionally be asked to lift files or paper weighing up to 30 pounds. Position requires manual dexterity sufficient to operate a keyboard, operate a computer, telephone, copier, and such other equipment as necessary. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. Position also requires viewing computer screens and typing for long periods of time, and working in an environment which can be very stressful.