Position Summary 

The Office & Events Manager is a mission-critical operational leader responsible for ensuring organizational excellence in executive support, board administration, institutional events, and day-to-day office management. 

This is not a clerical role. It is a systems-oriented position that ensures the Executive Director can operate strategically while the organization functions efficiently, professionally, and with integrity. 

Reporting directly to the Executive Director, the Office & Events Manager serves as the organizational backbone of AZJHS and HFHEC, overseeing administrative systems, supporting governance processes, and leading execution of high-level donor and community events. 

This role requires discretion, judgment, operational foresight, and the ability to anticipate needs before they arise. 

Executive & Board Support 

  • Prepare board packets and meeting materials. 

  • Coordinate Board of Directors meetings, committee meetings, and governance documentation. 

  • Maintain official board records, resolutions, and compliance documentation. 

  • Track follow-up items from board and committee meetings to ensure accountability. 

  • Serve as liaison between executive leadership and board members as appropriate. 

Institutional Events & Donor Engagement 

  • Lead planning and execution of board meetings, donor cultivation events, campaign receptions, community programs, and special gatherings. 

  • Manage event logistics including venue coordination, vendor contracts, catering, A/V, hospitality, and run-of-show planning. 

  • Support development team in donor recognition events and stewardship experiences. 

  • Coordinate guest lists, invitations, RSVP tracking, and on-site execution. 

  • Ensure all events reflect the dignity, seriousness, and moral mission of Holocaust education. 

  • Develop scalable event systems in advance of HFHEC’s 2027 opening. 

Office & Administrative Operations 

  • Oversee day-to-day office operations and workflow systems. 

  • Maintain organized digital and physical document management systems. 

  • Coordinate internal scheduling across departments as needed. 

  • Support HR onboarding logistics for new staff. 

Cross-Departmental Coordination 

  • Serve as central communication hub between leadership, development, education, marketing, and operations. 

  • Support cross-functional planning meetings and milestone tracking. 

  • Assist with project management related to capital campaign and pre-opening preparations. 

  • Provide logistical support for statewide education initiatives and community outreach events. 

Qualifications 

  • 5–7 years of executive support, nonprofit administration, or operations experience. 

  • Demonstrated experience coordinating high-level events or donor gatherings. 

  • Exceptional organizational and time management skills. 

  • Strong written and verbal communication abilities. 

  • High level of discretion and emotional intelligence. 

  • Ability to manage multiple priorities in a fast-paced, mission-driven environment. 

  • Comfort working with senior leadership and board members. 

  • Deep respect for Holocaust history and the ethical responsibilities of this work. 

 

Equal Opportunity Employer 

AZJHS is committed to fostering a diverse and inclusive workplace and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any legally protected characteristic.