About Washington Nonprofits

At Washington Nonprofits, we believe in the power of strong nonprofits to strengthen their communities. Our mission is to make sure nonprofits have what they need to succeed. Washington Nonprofits has three main goals: deliver high impact learning opportunities for nonprofits of all sizes, be a voice for nonprofits in public policy, and convene nonprofits in ways that strengthen their impact.  We achieve these goals with a strong commitment to equity, inclusion, and respect for regional differences.  Our organizational culture is fast-paced, entrepreneurial and results-oriented.  We value and support learning and professional growth and offer flexible hours and telecommuting options. 


Position Summary

The Administrative Assistant works collaboratively with all staff to support the mission of Washington Nonprofits and represent its values when interacting with members and the community.  This position is a key link in supporting the efficient and smooth day-to-day operations of the organization and will do community outreach and prepare written communications.  Approximately one half of this person’s hours will be spent on general administrative duties and the remaining half will be supporting the learning team.


Key Responsibilities

1.    Internal Administration

Provide support to the Operations Manager and the Executive Director, including scheduling meetings, phone calls, travel arrangements, and event coordination

General administrative duties including drafting communications, managing mailings, customer service, preparing reports, and maintaining appropriate filing systems

Customer service:  respond to information requests received by phone or email, assist members with event registration and accessing discounts

Coordinate some communications, including coordination and layout of monthly e-newsletter and development of promotional emails

Assist with conference planning, including recruiting exhibitors, communications and managing the scholarship award process

Office management duties including ordering supplies, troubleshooting technology problems, and coordinating with outside vendors for services or repairs

Sorting mail and preparing deposits

Special projects and other tasks as assigned.


2.   Learning Program Support

Event support: setup, hosting and managing registration for learning workshops

Arrange catering, purchase supplies or other logistical support

Customer service:  assist participants with registration

Supporting program evaluation by entering and summarizing workshop feedback.


3.   Contribute to a strong organization:

Contribute to the visibility of the organization by representing WN at events

Bring ideas from events, meetings, etc. back to the organization to contribute to our on-going effort to understand and support nonprofits in Washington

Promote Washington Nonprofits membership

Support Washington Nonprofits advocacy work


Skills and Requirements

·     2 years work experience with preference given to those with nonprofit experience 

·     Commitment to our mission and belief in the value of nonprofits as drivers of social justice, benefits, and change

·     Excellent customer service skills

·     Outstanding verbal/written communication skills

·     Proficiency in Microsoft Office Suite (Word, Excel, Powerpoint, Outlook) is required.  Experience with CRM databases, primarily Salesforce, membership databases, MailChimp and/or other email marketing/communication systems.

·     Ability to handle multiple tasks, projects, and priorities effectively and professionally

·     Valid driver’s license and ability to travel within the state 

·     Room setup involving moving tables and chairs and some moderate lifting (up to 25 pounds) may be required on an occasional basis


Additional Information


Location:                                         Seattle Office (1265 S. Main St., Seattle, WA 98144)      

FLSA Classification:                        Full-time, Non-exempt (eligible for overtime)

Salary Range:                                  $38,000-$43,000, with health insurance and paid time off


Application process:  All applicants should apply online by submitting a cover letter and resume at https://app.trinethire.com/companies/17210-washington-nonprofits/jobs/18125-administrative-assistant. We will accept and review applications until the position is filled.  Resumes received by August 8 will receive priority consideration.


Washington Nonprofits is an equal opportunity employer. We strive to create an inclusive and equitable workplace.  We encourage applications from people of all backgrounds. 


Washington Nonprofits Equity Statement 

As part of our commitment to revolutionize nonprofits' place in our state and world, Washington Nonprofits is committed to be a champion and a leader in the quest for diversity, equity, and inclusion in the nonprofit sector. For us, this means using a diversity, equity, and inclusion lens in all the work we do, including looking at ourselves as a nonprofit. We know this means constant learning. If we err, we ask for grace and further discussion, so we can hold ourselves accountable to communities of color, rural communities and others who have been marginalized, and can continue learning and being challenged. We welcome the greater discussion, so we can make the strongest decisions for the issues that affect our membership and become a leader in learning and supporting diversity, equity, and inclusion for our state’s non-profit organizations. 


For more information about Washington Nonprofits, visit www.washingtonnonprofits.org.

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