About BIG
Build It Green (BIG) is a nonprofit organization of building industry thought leaders and practitioners who share a vision for better buildings and a diligence for getting results. We make a measurable difference for homes, people and the environment. To maximize our impact, we partner with thousands of building professionals, as well as industry partners, utilities, and government agencies. Learn more at: www.builditgreen.org.
BIG offers a friendly, positive work environment and a passionate work culture. Our HQ office is located in the heart of downtown Oakland at 300 Frank H. Ogawa Plaza, Suite 620; close to BART, the 12th Street/City Center Station and AC Transit Bus lines. We offer a competitive wage and benefits package that includes medical, dental and vision insurance and 403(b) retirement savings plan with an employer match, paid holidays and time off.
About the Position
The
Finance Associate position’s primary responsibilities include accurate and
timely processing of Accounts Payable, payroll administration, Accounts
Receivable, and other accounting related duties. This role will also handle administrative
duties and work closely with the Finance and Human Resources colleagues, and
reports to the Accounting Manager. This
job requires a self-motivated accounting professional with experience in
organizing and prioritizing, able to use good judgement, good problem-solving
skills, and ability to meet deadlines and be a good team player.
RESPONSIBILITIES
Accounts Payable
§ Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts payables.
§ Organize and maintain vendor contact information, payment terms, and IRS W-9 information.
§ Verify vendor accounts by reconciling monthly statements and related transactions.
§ Review and verify approved vendor invoices and enter into QuickBooks
§ Pay vendors by monitoring discount opportunities; verifying federal ID numbers; scheduling and preparing checks; resolving contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
§ Prepare and perform semi-monthly check runs on time.
§ Gather all the approved credit card receipts. Review, classify and post credit card transactions into QuickBooks (bi-weekly and monthly).
§ Regularly check Bookkeeper emails and respond to vendors/customers on a timely basis.
§ Review and verify approved employees' reimbursement expenses from ClickTime and import into QuickBooks.
§ Process employee travel requests.
Accounts Receivable
§ Manage customer contract monthly invoicing with project managers (Small contracts).
§ Process remote check deposits on time.
§ Post, process and create invoices for Authorized credit card and PayPal payments.
§ Issue Education Department Invoicing.
Payroll Administration
§ Review and pull all time sheet data from ClickTime.
§ Notify employees to submit time sheets on time to meet payroll processing deadlines.
§ Train new employees on Clicktime and the time sheet submittal process/deadlines.
§ Review new hire and term, rate changes and 403(b) plan enrollment data issued by HR per pay date.
§ Accurately process bi-weekly payroll and submit to TriNet Payroll on time (every other Tuesday at 10am).
§ Reconcile bi-weekly BIG's payroll report with TriNet's payroll report and invoice.
§ Review and administer PTO/Sick hour balances and new benefit enrollments such as 403b plan enrollments into TriNet.
§ Update the annual Payroll & Holiday Calendar. Clarify with HR the company holidays for next year and release calendar to all staff by December.
SKILLS AND QUALIFICATIONS
§ Minimum education such as an Associate’s degree in an Accounting/Finance related field of study is required. BS degree preferred.
§ Minimum of 2 years of accounting experience in a fast-paced team environment. Proven working experience as accounts payable representative (or accounts receivable representative)
§ Solid understanding of basic bookkeeping and accounting payable principles.
§ Proven ability to calculate, post and manage accounting figures and financial records.
§ Data entry skills along with aptitude for numbers.
§ Hands-on experience with spreadsheets and proprietary accounting and payroll software. QuickBooks accounting and payroll systems such as ADP or TriNet payroll systems is required.
§ Proficiency in English and in MS Office.
§ Strong customer service orientation and communications skills.
§ Ability to monitor and review work for completeness and possess strong organization skills. Ability to achieve thoroughness and accuracy when accomplishing a task. Ability to complete all work in compliance with Finance procedures and standards.
§ Ability to work effectively as part of a team. Coordinates one’s work and performance with that of others to achieve mutual outcomes.
§ Ability to prioritize multiple tasks and priorities with minimal supervision.
§ Identifies problems and opportunities for process changes and implements solutions accordingly. Ability to identify options for solving a problem and evaluate the strengths and weaknesses.
§ Respond effectively to changing situations and sensitive inquiries or complaints.
§ Maintain a high degree of professionalism with every customer request (internal and external) and decision making in terms of organization and impact.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
§ The position requires constant periods of sitting/standing and working at a computer.
§ The position requires frequent talking on the telephone.