The AP Supervisor is responsible for overseeing and monitoring the effective and efficient operation of the Accounts Payable function. In addition, the AP Supervisor will support the Accounting Manager and other members of the Accounting team by managing vendor relationships and ensuring policies and procedures are followed. The AP Supervisor will report directly to the Accounting Manager.

Responsibilities:

• Supervise AP Specialists to ascertain timely processing of payables.

• Supervise coding and input of all invoices and reimbursement requests through Microsoft GP for payment.

• Review invoices and documentation accurately and efficiently, meeting deadlines for payment.

• Investigate past due balances, discrepancies and resolve open items with vendors. • Prepare AP Aging for weekly check run.

• Maintain AP files and documentation in accordance with Catalyst policies.

• Handle inquiries and manage all communications with domestic and international vendors.

• Review contracts, create purchase orders or contract summaries as needed.

• Support quarter-end and year-end closing.

• Prepare year-end A/P related tax forms.

• Participate in special projects or other duties as required.

Qualifications and Experience:

• Bachelor’s degree in Accounting or related field preferred from an accreditied university.

• Minimum of 3 years of accounts payable experience required.

• Knowledge of Microsoft Great Plains software or similar accounting software required. • Proficient in Microsoft Office applications (advance proficiency in Excel preferred).

• Experience working in a fast pace, complex environment.

Experience managing an AP team.

Preferred Skills and Abilities:

• Strong organizational and communication skills.

• Strong analytical and problem-solving skills.

• High attention to detail and deadlines.

• Team oriented, self-motivated and energetic.

• Ability to multi-task and work independently.

• Ethical and ability to maintain confidentiality.

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