Position Summary

The Project Coordinator supports both pre-award and post-award activities, including proposal coordination, milestone tracking, documentation management, and reporting. The role acts as a connective layer between technical execution and administrative compliance, ensuring research teams can focus on innovation while projects remain organized, auditable, and aligned with sponsor expectations.

 

Key Responsibilities

  • Coordinate day-to-day execution of SBIR-funded research projects
  • Track project schedules, milestones, deliverables, and reporting deadlines
  • Maintain project plans, task trackers, and status dashboards
  • Support risk tracking, issue identification, and escalation as needed

Stakeholder & Cross-Functional Support

  • Serve as a coordination point between PIs, engineering teams, operations, contracts, and leadership
  • Schedule meetings, prepare agendas, capture notes, and track action items
  • Support alignment between technical execution and program objectives

Documentation, Records & Compliance Support

  • Support secure document and records management for SBIR and government-funded programs
  • Assist with maintaining controlled access to project documentation, reports, and artifacts
  • Support compliance with sponsor requirements related to data handling, retention, and reporting
  • Assist with audits, reviews, and change-control activities related to SBIR deliverables

Proposal & Pre-Award Support

  • Support SBIR proposal coordination, schedules, and submission checklists
  • Assist with collecting technical inputs, resumes, past performance, and compliance materials
  • Track proposal milestones and ensure on-time submissions

Systems & Reporting Support

  • Assist with tracking project data within internal systems (e.g., ERP, CRM, or project tracking tools)
  • Generate regular reports to support visibility into schedule, progress, and compliance status
  • Support data accuracy and traceability across project and reporting systems

 

Qualifications

Required

  • Bachelor’s degree in Business, Engineering, Cybersecurity, Information Systems, or a related field
  • 1–3 years of experience in project coordination, project management, or technical program support
  • Strong organizational skills with exceptional attention to detail
  • Excellent written and verbal communication skills
  • Experience supporting cross-functional technical teams
  • Ability to manage multiple priorities in deadline-driven environments
  • Proficiency with common collaboration and tracking tools (e.g., Excel, Jira, Confluence, ServiceNow, or similar)

Preferred

  • Experience in cybersecurity, AI, software, or technical research environments
  • Familiarity with compliance-driven or regulated programs
  • Experience supporting documentation control, audits, or reporting processes
  • Technical writing or structured reporting experience

 

Core Skills & Competencies

  • Project coordination and execution
  • Documentation discipline and records management
  • Stakeholder communication and facilitation
  • Compliance awareness and audit readiness
  • Systems tracking and reporting
  • Process organization and continuous improvement

 

Application Process

Interested candidates should submit:

  • A résumé or CV highlighting relevant coordination and technical experience

 

Visa Statement: We do not provide visa sponsorship for this role. Candidates requiring immigration support (e.g., H-1B, TN, OPT, or similar) should not apply.

 

Why This Role

The Project Coordinator plays a critical role in enabling research success by ensuring projects are well-coordinated, compliant, and well-documented. This position offers exposure to cutting-edge R&D programs, government innovation initiatives, and cross-disciplinary teams making it an excellent growth opportunity for high-performing candidates interested in research operations and program execution.