What we do
Since 1973, the Boston Area Rape Crisis Center (BARCC) has been a leader in the movement to end sexual violence. BARCC empowers survivors of sexual violence to heal and provides education and advocacy for the social change needed to create cultures that prevent sexual violence. We rely on our dedicated, brilliant staff to do this important work, and our team is growing!
The role
BARCC is looking for an experienced administrative professional to support the Executive Director (ED) and other senior leaders to further BARCC’s growth and mission of ending sexual violence through healing and social change. This position facilitates efficient execution of the ED’s activities by vetting internal and external requests, directing assignments to appropriate staff, working closely with BARCC’s leadership team and Board of Directors members, managing internal and external correspondence, taking the lead in briefing preparation, and managing special events. This position functions as an extension of the ED by anticipating needs and proactively addressing issues with an emphasis on sound judgment, initiative, and confidentiality, with appropriate but minimal direction.
The ideal candidate will enthusiastically embrace the role of Executive Assistant to the Executive Director, taking pride in outstanding execution of all tasks and projects, regardless of size and scope. We understand that people gain skills through a variety of professional, personal, educational, and volunteer experiences. This role provides an excellent opportunity for an individual looking to demonstrate expertise in project management, executive management, administrative generalist experience, and leadership skills in a fast-paced nonprofit.
Where and when you’ll work
BARCC's staff, operations, hours, and location vary by function, type of work, and work style. You’ll primarily work from our Cambridge office, located at 99 Bishop Allen Drive in Central Square with occasional travel to our offices in Boston and Waltham.
This is a 40-hour, full time position, typically Monday through Friday. BARCC is open to discussing options such as flexibility in scheduling and occasional remote work.
What you’ll do
- Provide high-level administrative support, anticipating and executing on the complex and varied needs of the ED role.
- Complete a broad variety of administrative tasks including: managing extremely active calendars of meetings; reading, researching, and routing correspondence and other materials appropriately; drafting letters and documents; collecting and analyzing information; filing documents; and compiling documents for meetings.
- Serve as liaison to external constituents, such as the Board of Directors, by managing communication, scheduling, and logistics for meetings, researching and preparing meeting materials, organizing schedules of multiple participants, taking minutes, maintaining records, and ensuring follow-up on action items.
- Work closely and effectively with ED and senior staff, keeping them well informed of upcoming commitments and responsibilities, following up appropriately, and moving items along until completion.
- Manage the ED’s calendar, scheduling meetings and conference calls, coordinating with all stakeholders and arranging travel as needed.
- Serve as a first point-of-contact for the ED’s time, prioritizing communication/items for follow up, responding to requests for meeting time, protecting the ED’s calendar, and ensuring follow up on action items.
- Assume a proactive role in increasing the productivity, efficiency and organization of the ED role, ensuring that the ED’s time is focused on accomplishing the organization's highest priorities.
- Act as ambassador to the ED role and to BARCC in interactions with internal and external stakeholders every day, operating with efficiency, enthusiasm, and professionalism.
- Draft, edit and/or manage the ED’s internal and external communications and documents.
- Provide ongoing support to BARCC’s core leadership team, driving planning, preparation and agenda creation for meetings, keeping minutes, information gathering, participating as needed, and assisting the ED in following up on action items.
- Design, plan and execute special projects and initiatives under the direction of the ED that support the effectiveness and growth of BARCC: these projects will evolve over time depending on strategic need and will be adjusted to the skill and growth of the individual.
- Assist in the day-to-day running of the organization.
- Attend and participate in departmental, organization-wide and other meetings.
- Act in the best interest of the organization, reflecting the values of teamwork, collaboration, and mutual respect.
- Perform other duties as needed or directed.
You’ll bring
- Demonstrated skill in administrative or executive support roles with a minimum of 3 years experience total, executive assistant to an ED or senior leader.
- Ability to independently identify necessary steps and tasks to meet goals and deadlines, proactively prioritizing and communicating progress with minimal guidance.
- A drive to use your organizational skills to help others with an ability to assess priorities on the go, “manage up,” communicate directly, respond to time sensitive needs with poise, and work efficiently and effectively in a team atmosphere.
- Superb interpersonal, written, and verbal communication skills.
- Outstanding time management skills, with proven ability to multi-task and manage changing priorities effectively with exceptional attention to detail.
- Demonstrated ability to execute on both short-term, deadline-driven tasks as well as long-term, complex projects.
- A strong work ethic and positive attitude, with a willingness to be flexible and persistent to drive work to completion.
- A professional and resourceful style with good instincts about when to work independently and when to leverage support from others.
- Sound judgment, maturity, and the ability to handle sensitive and confidential information with discretion.
- High level of proficiency in Google Suite, Microsoft Word, Excel, and Outlook required; experience with PowerPoint and Salesforce preferred.
- A passion for BARCC’s mission of ending sexual violence through healing and social change.
- Commitment to diversity and inclusion; evidence of cultural sensitivity in past employment and life experiences.
What we offer
- The opportunity to make meaningful change and improve the lives of others through mission-driven work, at all levels of the organization.
- The most compassionate, supportive, and fun-loving colleagues around—who will shower you with warm welcomes, funny memes, and regular shout-outs for your contributions.
- An investment in your health, well-being, and professional development through competitive benefit offerings, generous time off policies, dedication to mental health and proactively managing vicarious trauma, and professional development funds and opportunities.
Starting salary range and benefits
$50,000- $56,000 depending on experience and skills. The total compensation package includes a generous benefits package, including health, dental, vacation, sick time, and other coverage options.
Hiring process and timeline
Please submit via our online application system your resume and cover letter stating your interest and related experience to be considered for this position. No phone calls please. We are accepting initial applications through August 17, 2018, but the opportunity will remain open until we find the best fit possible. The full hiring process will include a phone-screen interview, first-round in-person interview, an interview with key board members, and a final team interview. Reasonable accommodation provided upon request.
About us
At BARCC, we don’t just accept difference—we celebrate it and are always building a more inclusive and diverse work environment.
BARCC strives to represent the communities we serve. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected by applicable law.
For more information about BARCC, please visit barcc.org.