Intersect Illinois is a nonprofit economic development organization that facilitates the attraction of new businesses and markets the state to domestic and global business leaders.  Intersect Illinois’ mission is to bring jobs and investment to the state of Illinois through dynamic collaborations with industry, academic, and government partners and to support a unified approach to economic development. A public-private partnership, Intersect’s board of directors includes business and civic leaders representing the state’s diverse industries, geographies and communities. 

Intersect works directly with companies interested in exploring Illinois for their next relocation or expansion project. With its network of partners, including the Illinois Department of Commerce and Economic Opportunity, Intersect Illinois is committed to providing companies and site selection professionals with the information and resources to make investment decisions.  Bringing a fresh approach to economic development, Intersect Illinois is comprised of a diverse team with deep domain experience, adapting best-in-class processes and procedures to build long-term relationships. Intersect Illinois operates with the highest integrity and key values, which include being consistent, responsive, professional, and connected while always acting with a sense of urgency to deliver continuity, trust, integrity and accountability to the process of business attraction and expansion.

The Operations Associate is part of Intersect Illinois’ operations and administrative team, which is responsible for organizing and coordinating office administration and procedures in order to ensure organizational effectiveness efficiency, and safety. The team is responsible for developing intraoffice communication protocols, streamlining administrative procedures, controlling inventory, supporting office staff and delegating tasks. The operations and administrative team supports the entire organization including the executive, business development, marketing, research, and corporate relations teams.

The Operations Associate provides assistance with the daily business management. Tasks vary according to the business operations with a typical focus on the financial, inventory, administrative support and human resources aspects of the business. Occasional meeting and event support is also required. The position reports directly to the Vice President of Operations and Administration and works closely with all teams.

• Oversee and support all administrative duties and ensure that office is operating smoothly

• Maintain clean and organized environment

• Manage office supplies inventory and place orders as necessary

• Perform receptionist duties: greet visitors, and answer and direct phone calls

• Receive and sort incoming mail and deliveries, and manage outgoing mail

• Assist with office organizational planning and IT infrastructure management and maintenance 

• Identify opportunities for process and office management improvements; design and implement new systems

• Assist in creation and management of  invoices and banking functions

• Manage the receiving and processing of vendor and external invoices

• Provide other administrative and executive assistant support as necessary, including scheduling group meetings, maintaining calendars, researching and creating reports

• Perform special projects and duties as assigned

• Work in a team environment

• Functional knowledge: financial processes, vendor relationships

• Proficient in: Microsoft Office, SharePoint, Adobe Professional

• Experience: 3 – 5 years of experience in an office manager or executive administrative position

• Attributes: organized, positive attitude, multi-tasker, proactive

• Skills: ability to work on multiple projects at a time in a face-paced environment

• Degree: Bachelor’s in communications, business or related field preferred 

Please send resume and cover letter to: https://app.trinethire.com/companies/811-intersect-illinois/jobs/23828-operations-associate