About Communities In Schools:
At Communities In Schools, we are “all-in” for kids. It is our passion—it is our mission. At the National Office, we collaborate with local affiliate organizations, to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. We are the nation’s largest dropout prevention organization, serving 1.5 million students in 2,400 sites across the country. We achieve this mission by hiring bright, creative, and innovative team members who have a passion for what we do.
At CIS we are committed to cultivating an engaged culture where all are recognized and valued for their contributions. We intentionally build experiences, provide space for individual and group voices across multiple dimensions. We also hold the following talent beliefs:
· Every staff member is passionate and committed to our mission. Our work is grounded in the success of our students.
· Our decisions and priorities are guided by how we can fulfill our mission and serve kids with quality.
· As a National Office, we have a duty to live our values and integrate principles of diversity, equity, and inclusion across our organization and lead by example.
In turn, we are committed to continuously improving decision-making, incentivizing creativity, and building engagement. We do this by building a diverse workforce, fostering a climate of inclusion, and shaping business practices and policies that promote equity.
About the Role:
As the Payroll Associate reporting to the Sr. Team Lead, Accounting & Payroll, you are responsible for payroll and timekeeping administrative duties. This role will collaborate with the HR Department and TriNet; and requires the highest degree of confidentiality and attention to detail. * Remote Optional
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required skills & qualifications:
- High school diploma/GED required.
- Degree in business administration, finance, or accounting preferred.
- Minimum Three years’ experience in a Payroll Office performing core payroll functions: (*Experience working with TriNet, ADP, or other external payroll processing provider preferred).
Preferred knowledge, skills, and abilities:
- Proficiency in Microsoft Office
- Strong numerical aptitude and a high level of attention to detail and accuracy.
- Excellent communication skills, both verbal and written.
- Good time management and organizational skills.
- Working knowledge of relevant legal regulations.
- Able to prioritize and multitask effectively.
Primary Duties & Responsibilities:
1. Ensure pay is processed on time, accurately, and in compliance with government regulations and organizational policies and practices.
· Enter and maintain employee data within the timekeeping and payroll systems (Current systems: Comtech and TriNet.)
· Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
· Process semi-monthly payroll, deductions, and other related adjustments to payroll. Administer batch processing (i.e. merit increases, bonuses, etc.).
· Manage workflow to ensure all payroll transactions are processed accurately and timely.
· Prepare various payroll reports as requested.
· Import payroll file to TriNet; review for errors. Review and complete audits.
· Resolve any payroll questions regarding pto calculations, department, grant, and activity allocations.
· Serve as primary contact to payroll systems on issues pertaining to pay, time-off, deductions, etc.
2. Assure the integrity of payroll related data contained in the company's various payroll sub-systems (e.g., TriNet, MOA, Comtech.)
· Set up new employee accounts in payroll, timekeeping systems and Mutual of America.
· Upload appropriate 403b deferrals and company match to 403b provider and process updates to deferral changes in TriNet.
· Create MUA schedule each pay period. Review payroll against MUA schedule to make sure all updates were made and correctly inputted against the transaction report and preview registers in TriNet.
· Revie payroll data (transaction report and preview registers in TriNet), against MUA schedule to confirm accuracy of data.
· Manage PTO calculation corrections.
3. Provide training, communication, and support to staff and supervisors on payroll and timekeeping responsibilities and issues.
- Review timesheets for completeness and accuracy and partner with managers to address timesheet related issues/questions.
- Maintain the annual timekeeping and payroll schedule.
- Provide training to new employees on use of timekeeping and payroll systems. Correction of any security roles when not properly designated on new hires. Facilitate meetings with key stakeholders involved in payroll process, ie. HR. communicate and correct payroll errors in TriNet.
- Identify and recommend improvements in procedures and efficiencies in how information is gathered, assembled, filed, and distributed within the TriNet/Comtech/MOA systems.
- Collaborate with HR to design tools and forms to improve efficiencies and sharing of information.
4. Accounting Support Duties:
· Manage CIS’ mutual aid program including setting up and processing payments to affiliate staff, recording payments on general ledger and providing Accounting Supervisor with a reconciliation of all transactions processed.
· Assist Sr. Accounting Specialist with annual state charitable registration process.
· Serve as backup for Associate Accounts Receivable position.
· Assist with vendor management as needed.
· Other duties as assigned.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl.
Travel: Minimal travel required.
What We Offer:
- Work that makes a difference—the opportunity to contribute to an important mission.
- A culture recognized by the Non-Profit Times as the #1 Non-Profit Best Place to Work in the United States.
- Competitive and comprehensive compensation and benefits package.
- Generous paid time off benefits.
- Commuter subsidy benefits.
Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information or any other basis protected by applicable law. Communities In Schools prohibits harassment of applicants or employees based on any of these protected categories.