About Communities In Schools:

At Communities In Schools, we are “all-in” for kids. It is our passion—it is our mission. At the National Office, we collaborate with local affiliate organizations, to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. We are the nation’s largest dropout prevention organization, serving 1.5 million students in 2,400 sites across the country. We achieve this mission by hiring bright, creative, and innovative team members who have a passion for what we do.

About the Role:

The Senior Associate, Grants Administration supports the Grants Management team in managing both the spenddown of grants received by CIS National and grants CIS National gives to affiliates and other organizations through their entire grant lifecycles. They are responsible for helping to facilitate an environment in which Finance, Advancement, Student Supports and other departments are in constant communication about grant requirements and spenddown.


About You:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Required Qualifications:

  • Bachelors Degree with 5-7 years of experience


Primary Duties and Responsibilities

  • Complete monthly BTA’s for grants received by CIS National
  • Customize SRA’s from templets and disseminate to signees
  • Manage subgrant data in Salesforce
  • Enter grant payments in PN3
  • Track which staff members are required at which grant meetings and schedule meetings
  • Manage subgrant Sharepoint files
  • Monitor Salesforce reports for due dates and overdue subgrant requirements and follow up on overdue requirements
  • Submit grant expenditure and timesheet reclasses to Finance
  • With the rest of the Grants Management team, Advancement and Student Supports, problem solve problems and issues with subgrants around grantee spenddown and reporting requirements
  • Work collaboratively with the business development team and program team to execute earned income contracts including but not limited to licensing contracts and external professional development contracts.


Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl.  



 10% travel required


What we offer:

·       Work that makes a difference—the opportunity to contribute to an important mission.

·       A culture recognized by the Non-Profit Times as the #1 Non-Profit Best Place to Work in the United States.

·       Competitive and comprehensive compensation and benefits package.

·       Generous paid time off benefits.

·       Commuter subsidy benefits.


Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information or any other basis protected by applicable law. Communities In Schools prohibits harassment of applicants or employees based on any of these protected categories


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