About Communities In Schools:
At Communities In Schools, we are “all-in” for kids. It is our passion—it is our mission. At the National Office, we collaborate with local affiliate organizations, to provide resources and create communities of caring adults who work hand-in-hand with educators to make sure young people have the tools they need to stay in school and achieve in life. We are the nation’s largest dropout prevention organization, serving 1.5 million students in 2,400 sites across the country. We achieve this mission by hiring bright, creative, and innovative team members who have a passion for what we do.
About the Role:
The Executive Assistant provides administrative and general support to assigned leadership and their teams. This position will report to the VP of Human Capital. Primary duties and responsibilities include but are not limited to the following:
- Schedule a high volume of appointments and meetings, manage the calendars and coordination of travel arrangements for assigned leadership.
- Provide general project/administrative support on a variety of special projects.
- Book travel arrangements according to CIS’s travel policy and assemble travel packets as necessary.
- Provide contracts support by executing company contracting processes and compliance.
- Prepare and process expense reports, reimbursements and other financial forms in an accurate and timely manner, while working in conjunction with grant project managers and finance staff members.
- Organize and maintain contact data and information as needed.
- Support budget tracking and financial reporting.
- Assist in scheduling and planning special events, meetings, presentations or dinners, which may include coordinating arrangements for participants, handling logistics, and preparing and disseminating materials.
- Draft and/or edit correspondence, such as letters, memos, e-mails and PowerPoint presentations.
- Take notes and manage communication of task follow-up from team meetings.
- Compile and prepare external mailings for organizational materials and publications and retrieve and sort incoming mail.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Minimum 5 years of administrative support experience.
- High School Degree. *Required
- Strong organizational and time management skills and adept at working under tight deadlines and managing multiple projects simultaneously.
- Strong verbal and written communication skills in-person, via telephone, and email.
- Outstanding interpersonal skills with the ability to create effective relationships throughout the organization.
- Exceptional writing, editing, and proofreading skills.
- Excellent time management and ability to handle multiple projects with focus, accuracy, and efficiency.
- Strong analytical skills utilizing creativity and innovation.
- High-functioning contributor with the ability to work in a fast-paced environment with a high sense of urgency.
- Advanced working knowledge in MS Office applications required. (Outlook, Excel, Word, PowerPoint)
- Flexible work style with the ability to work under tight deadlines and shifting priorities.
- Ability to work independently and as part of a team.
- Strong interpersonal skills, business sense, and professionalism to communicate with all levels of management and staff.
- Ability to uphold a strict level of confidentiality and discretion.
- Proficiency in Salesforce and SharePoint. *preferred
- Experience on the Hill *a plus
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Minimum travel less than 5% may be required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. There is the potential for eyestrain from reading detailed printouts and computer screen. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. Work may include occasional pushing, pulling or carrying objects weighing up to 20 pounds such as files, documents, and computer printouts. Specific vision abilities required by this job include close vision and ability to adjust focus.
What We Offer:
· Work that makes a difference—the opportunity to contribute to an important mission.
· A culture recognized by the Non-Profit Times as the #1 Non-Profit Best Place to Work in the United States.
· Competitive and comprehensive compensation and benefits package.
· Generous paid time off benefits.
· Commuter subsidy benefits.
Communities In Schools is committed to a workforce that is representative of the varied communities we are privileged to serve. We provide a work environment that does not discriminate based on race, color, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, genetic information or any other basis protected by applicable law. Communities In Schools prohibits harassment of applicants or employees based on any of these protected categories