Position Summary

We are seeking a positive and proactive Administrative Coordinator to provide administrative support to our management team. This role is essential in ensuring administrative time is optimized, priorities are aligned, and day-to-day operations run smoothly. This ideal candidate thrives in a fast-paced environment, exercises discretion, and demonstrates strong attention to detail.

 

Key Responsibilities

Executive & Calendar Support

· Assist in coordinating daily calendars for executives, including scheduling meetings, appointments, events, and travel.

· Coordinate logistics for meetings (in-person and virtual), including room and tech setup, prepared agendas, and follow-up tasks.

· Work together with external travel partners to arrange domestic and international itineraries.

Administrative Operations

· Handle daily office functions including answering phones, managing correspondence, and supporting informal projects.

· Prepare, print and deliver high-quality reports, presentations, and other materials.

· Manage sensitive and confidential information with professionalism and discretion.

· Anticipate executives’ needs, streamline scheduling, and ensure alignment with key organizational priorities.

· Proactively manage competing priorities to maximize productivity and support strategic goals.

 

Qualifications

Education:

· Bachelor’s degree in business administration, Communications, or a related field preferred.

· Equivalent work experience will be considered.

Skills & Attributes:

· Excellent organizational and time-management skills; able to self-direct and multitask.

· Strong verbal and written communication skills.

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling platforms (e.g., Google Calendar, Calendly).

· Detail-oriented with a proactive mindset and ability to anticipate needs.

Work Environment & Schedule

·Hybrid work model: 2–3 days on-site in Alexandria, VA and 1–2 remote days per week.

· Occasional weekend availability required depending on project needs.