Overview
Locksmith Animation is seeking an industrious, jack-of-all trades executive assistant and office manager to support the US team in their West LA office.
Responsibilities include, but are not limited to:
- Provide day-to-day support for the CEO and SVP, Head of Development
- Calendar support (in multiple time zones), call handling, prepping materials/presentations for upcoming meetings, keeping CEO and SVP, Head of Development on schedule
- Handle all travel management for the CEO and SVP, Head of Development
- Booking and following status of domestic and international hotel, flights, car, rail and related
- Creating and maintaining travel itineraries
- Includes all expense report processing
- Light EA support to the SVP, Legal and Business Affairs on an as needed basis
- Office management for the LA team to include greeting and welcoming guests, ordering office supplies, handling catering orders, office equipment oversight, facilities management
- Coordinate events for office (screenings, celebrations, gatherings) including venue scouting, menu planning, invitation coordination, gift selection/distribution (at times in partnership with other studios, PR partners)
- IT equipment ordering, managing parking / building access, and all related office building support
- Coordinate with UK office to ensure financial transactions are completed for the US office (purchase orders, corporate card reconciliations, expense reports)
- General problem solving and proactive planning of needs for the US office team
- Process improvement and identifying ways to make the office work more efficiently
- Provide occasional ground support to UK executives who travel to the US
- Possible light personal support for the CEO
- Other duties as needed
Postion Requirements:
- Minimum 3+ years of experience as an experienced Executive Assistant, handling more than one senior level executive
- College coursework / degree preferred
- Previous experience in animation, entertainment, pop-culture or production/development/ filmmaking or interest in industry ideal
- Strong proven proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook, Adobe, Teams) required
- Knowledge of Keynote helpful
- Office management experience preferred
- Previous experience preparing meeting materials and presentations a must
- Proven ability to work independently with minimal direction
- Proven work in an environment requiring utmost discretion and confidentiality
- Highly organized, solution and detail oriented with ability to multi-task and anticipate problems and conflicts in advance
- Strong verbal and written communication skills
- Strong interpersonal skills and ability to interface with varied levels of internal and external management, talent, and staff
- Experience working in, and a positive attitude towards, a dynamic business environment
- Excellent organization and analytical skills
- Ability to work flexible hours to accommodate multi-national office dynamics
- Must be able to work on site 4-5 days per week
- Willingness to travel from time to time (within Europe or to the US) if needed
Compensation and Benefits:
The range for this position, experience dependent, is between 70,000 and 85,000.
In addition to salary, full-time employees receive a company funded benefits package including health, dental, vision, life and disability insurance, paid time off and a 401k plan with employer match.
About Locksmith Animation:
Locksmith Animation is a top-tier animation studio that develops and produces high quality features and series from their hubs in the UK and the US. With a proven leadership team that brings depth of experience from the likes of: Pixar, Illumination, Aardman and Blue Sky, the Company is a trusted partner to major distributors in delivering smart, relevant and entertaining stories to audiences around the world. The Company’s first film Ron’s Gone Wrong was released by 20th Century and Disney to critical acclaim in 2021. Their second film That Christmas, written by Richard Curtis, launched on Netflix in December 2024. Locksmith is currently in production on Bad Fairies as part of their first look deal with Warner Bros.