POSITION:                                       Program Director – Afterschool Programs

 

RESPONSIBLE/REPORTS TO:        Associate Vice President Youth Development

 

POSITION LAST UPDATED:           April 2024

 

MINIMUM QUALIFICATIONS:     

• Must meet qualifications for Operations Director through Child Care Licensing
• At least 3 years of experience in a licensed afterschool program or child care center and knowledge of state and local requirements for child care centers
• Ability to work with a diverse group of youth and adults
• At least 3 years of supervisory experience
• Have and maintain a good driving record and reliable transportation
• Excellent customer service, oral and written communication skills
• Excellent organizational skills and problem-solving ability
• High moral character and integrity
• Must be able to pass a criminal background check.

 

PREFERRED QUALIFICATIONS:

• Experience in overseeing multiple program sites
• Bachelor’s Degree in Child Development, Education, or a related field
• Experience in financial budgeting
• Bilingual preferred (Spanish)

 

ESSENTIAL FUNCTIONS:

• Hire, train, and supervise staff, substitutes, and volunteers.
• Coach Site Directors’ on leadership skills and increase engagement through staff development
• Communicate with families positively and professionally verbally and through email.
• Responsible for the overall quality of programs and compliance with federal, state, and local laws
• Develop and maintain positive professional relationships with the school administration.
• Develop marketing plans to maximize enrollment at Afterschool sites.
• Organize and maintain accurate records and administrative systems
• Order supplies within budget for each program
• Manage multiple projects and competing priorities
• Accurately complete all reports and submit them on time.
• Attend all meetings and functions required by the position, including evening and weekend events.
• Ability to lift 30 lbs.

 

RELATIONSHIPS:

• • Reports directly to the Associate Vice President Youth Development
  • Develop positive relationships with parents and students
  • Collaborate with other community agencies, CCMS, FWAS, and school district personnel
  • Interact with grant writers, funders, and board members to share program information
  • Work cooperatively with affiliate staff.

 

ACCOUNTABILITY: This position is responsible to the Associate Vice President Youth Development

 

KEY AREAS OF RESPONSIBILITY:

 

Program Operations

• Design and implement Afterschool programs to meet the unique needs of youth
• Visit Afterschool sites for at least 1 hour daily and provide in-the-moment coaching, direction, and relationship-building with youth and staff.
• Evaluate program quality and effectiveness and update or improve programs as necessary
• Responsible for year-end financial results of assigned Afterschool programs and work with other departments at Camp Fire to support affiliate-wide programs and activities.

Human resources

• Recruit, hire, train, develop, and manage staff.
• Maintain accurate records and staff files that meet Licensing and Camp Fire standards
• Conduct annual evaluations and guide staff in goal setting and work/plan development
• Ensure compliance with Licensing and affiliate Policies and Procedures
• Provide formal and informal recognition of paid and volunteer staff
• Maintain positive, professional relationships with co-workers, school faculty, and families

Financial Operations

• Assess weekly enrollment and revenue reports, recognize successes, and make necessary changes to make budget
• Monitor payroll weekly
• Review income statements monthly and adjust spending as needed
• Complete p-card records accurately and on time and manage expenses within budget.

Marketing and Public Relations

• Promote Afterschool programs with ongoing communication and participation in community events
• Provide the marketing team with photos and stories of student activities and successes
• Work with the marketing team to develop program marketing materials

Facility Management

• Monitor Afterschool program sites and maintain cleanliness and organization
• Maintain a clean and safe office space
• Notify the Facilities Department of any needed repairs

 

General Responsibilities

Affiliate Programs and Operations

• Participate in the affiliate Strategic Planning process by developing personal and departmental Annual Performance Appraisals/Work Plans.
• Maintain knowledge of all affiliate programs and operations.
• Assist as needed concerning critical areas of responsibility.
• Identify opportunities for donations and/or gifts in kind.
• Attend Camp Fire General Staff Meetings.
• Communicate regularly with the supervisor about unusual events, inspections, investigations, special needs, participant concerns, and suggestions.
• Be able to communicate program purposes and goals in the community.
• Successfully managing your time in a hybrid work environment.