Job Title: Part-Time Office Administrator / Executive Assistant 

Job Location: Culver City 

Job Type: Part-Time (30/hours a week with the potential for full-time in the future)

Job Summary 

We are seeking a reliable and organized Office Administrator / Executive Assistant to support our team in managing day-to-day operations. In this part-time role, you will assist with administrative tasks, scheduling, communication, and general office support. Your contributions will be critical to ensuring smooth office functioning and helping executives focus on high-level priorities. 

Key Responsibilities 

• Calendar Management: Assist in scheduling and organizing appointments, meetings, and travel arrangements for executives. 
• Communication: Answer phone calls, emails, and other communications. Handle inquiries and direct them to appropriate team members. 
• Document Preparation: Prepare reports, presentations, and correspondence as needed. 
• File Management: Maintain office filing systems, both physical and digital, ensuring easy access and organization. 
• Office Support: Handle office supplies, mail distribution, and coordinate with external vendors as necessary. 
• Meeting Support: Assist in preparing materials for meetings, and take notes or minutes during meetings when needed. 
• Project Assistance: Help with administrative tasks on ongoing projects, such as research, documentation, and tracking progress. 
• Client Interaction: Professionally interact with clients and visitors, providing a welcoming and helpful experience. 

Qualifications 

• Proven experience in office administration, executive assistance, or related roles. 
• Strong organizational and time management skills. 
• Excellent communication skills, both written and verbal. 
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), google suite, and other relevant office software/tools. 
• Ability to work independently and handle multiple tasks with minimal supervision. 
• Detail-oriented and able to maintain confidentiality. 
• Ability to adapt to a fast-paced environment and changing priorities. 

Preferred Skills 

• Experience with project management tools or customer relationship management (CRM) systems. 
• Basic understanding of accounting, billing, or bookkeeping (if applicable). 
• Knowledge of office equipment and troubleshooting. 

Schedule and Hours 

• • Part-time position (approximately [30] hours per week). M-W: 9a-5p PT 
  • Thurs-Fri: 3 flexible hours ▪ Pending needs 

Compensation 

Competitive hourly wage based on experience. 

• $30-35/hour