Job Title: Executive Assistant, Office of the CEO

Position Summary: The Michael J. Fox Foundation for Parkinson’s Research (MJFF) is seeking a proactive, multitasking, and detailed-oriented professional to serve as an Executive Assistant to the CEO.  This role will report to the CEO and Chief of Staff to manage email inbox, calendar, travel arrangements (domestic/international, personal/business), logistics for the Board of Directors, and general administrative & project management support as needed. The ideal candidate is one who has a positive attitude, works well with others, strives for sustained excellence and efficiency, and thrives in a busy, fast-paced environment.

Primary Duties & Responsibilities:

  • Proactively manage all daily scheduling on behalf of the CEO, including business meetings, professional event attendance, and appointments to keep CEO on track.
  • Coordinate appointments with key stakeholders, set up and track meetings, and prepare materials and appropriate follow-up daily.
  • Proactively identify and implement solutions to enhance the CEO’s daily and ongoing operations and effectiveness.
  • Manage and prioritize email correspondence and issues to be addressed, tasks to close, and communicate progress/status.
  • Support ad hoc tasks, such as assistance with presentation preparation, organization of teambuilding events, due diligence projects.
  • Plan and coordinate all CEO travel and business expenses.
  • Provide support to the Chief of Staff and executive team in managing activities and operations of the Board of Directors (communications, meeting prep, scheduling, agendas and materials, logistics, etc.)
  • Information management: data entry and customized querying/reporting as needed, with a particular focus on Customer Relationship Management (CRM) via Salesforce.
  • Provide ad hoc assistance, including calendar and scheduling support, to other leadership team members at the discretion of the CEO.

Qualifications and Skills:

  • 3+ years of relevant experience in an Executive Assistant or similar role
  • Prior expertise in executive-level organizational and task management supporting C-level executives.
  • Effective verbal and written communication and collaboration skills, including strong proficiency with MS Office 365 Suite tools.
  • Exceptional attention to detail and time management skills.
  • Demonstrate significant ability for discretion and confidentiality in the handling of sensitive issues, with strong problem-solving skills.
  • Task-oriented with an excellent sense of proactivity, priority, logic, and objectivity.
  • Experience with Salesforce CRM and non-profit Board management a plus.

 Salary and Benefits:
The salary range for this position is $85k - $105k.  In addition to salary, The Michael J. Fox Foundation for Parkinson’s Research (MJFF) offers a comprehensive benefits package, including:

  • 15+ options for medical insurance (with MJFF paying 90 percent of the premiums)
  • Competitive dental and vision plans
  • 401(k) plan with 6 percent employer contribution
  • Flexible spending accounts
  • Employer paid life and disability insurance
  • 18 days Paid Time Off (PTO); 12 Well-Being (Sick) Days; 1 Floating Holiday; summer Fridays (office closure at 2pm) and a summer holiday week over July 4. 

Employees are also eligible for a discretionary bonus on an annual basis. MJFF provides staff and leadership cultivation through regular training courses and events. The Foundation values workplace flexibility, with staff and leadership working together to determine when, where and how programs and projects get done.

 

How to Apply:

Interested candidates should submit a resume and thoughtful cover letter describing their specific qualifications and interest in the position.  

 

About Us:

The Michael J. Fox Foundation for Parkinson’s Research (MJFF) was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $1.5 billion in research projects in both academic and industry labs worldwide.


Visit www.michaeljfox.org for more information.

 

Vaccination Statement

At The Michael J. Fox Foundation (MJFF), the health and safety of our team and our community is a priority. MJFF has made the decision to require all staff receive the COVID-19 vaccine as a condition of employment. Successful applicants for this position must be fully vaccinated by date of hire and proof of vaccine is required. Full vaccination is defined as two weeks after both doses of two-dose vaccine or two weeks after a single-dose vaccine has been administered. Anyone unable to be vaccinated, because of medical or religious reasons, can request a reasonable accommodation for consideration.


MJFF is an equal opportunity employer. The Michael J. Fox Foundation strongly encourages applications from individuals who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce. Diversity may refer to characteristics including, but not limited to, race, religion, ethnicity, sex, gender identity, sexual orientation, socioeconomic circumstance, geographic background, ability and disability, political ideology and age.

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