Job Title: Senior Knowledge Operations Specialist 


Position Summary: 
The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for its Senior Knowledge Operations Specialist role.  This position sits on the Grant System Operations team of the Research Operations Department. The Grant System Operations team manages the Foundation’s grant management system, Smart Simple, ensuring seamless integration with other platforms to support efficient workflows, data accessibility, and reporting. The team also strengthens knowledge management within the Research business unit by overseeing the governance, organization, and optimization of Guru, ensuring critical information is structured, maintained, and easily accessible to support collaboration and strategic decision-making. 

This position will play a pivotal role in enhancing knowledge governance within the Research business unit, managing content, and improving knowledge accessibility to drive operational efficiency and informed decision-making. In addition to developing and maintaining Research’s knowledge base, this position will collaborate with the Knowledge Management Director and other business units to support broader organizational Knowledge Management (“KM”) initiatives, serving as a representative for Research in cross-functional efforts related to knowledge creation, preservation, and accessibility. 

This is a hybrid-flex position that will require in-person attendance on a semi-regular basis at the Foundation’s office in New York City.


Primary Duties & Responsibilities: 
Knowledge Management Operations (40%) 

  • Enhance and maintain the governance structure of the Guru knowledge management platform, ensuring alignment with best practices for scalability, sustainability, and effective knowledge sharing 

  • Develop and implement strategies to improve knowledge organization and accessibility within Guru, optimizing collections, folders, and cards to accommodate a growing knowledge base 

  • Establish and refine knowledge management processes for content creation, maintenance, and quality control, including tracking updates and collaborating with subject matter experts (SMEs) 

  • Stay informed about Guru upgrades and enhancements, advocating for and implementing new knowledge-sharing features to improve usability and adoption across the business unit 

 Content Development and Knowledge Asset Management (50%) 

  • Collaborate with Research Operations teams to identify and address knowledge gaps, supporting the creation, organization, and optimization of Guru content and other knowledge resources 

  • Develop and manage knowledge assets tailored to external stakeholders, including applicant, reviewer, and assessor guidance, grantee welcome packets, system-related to resources, and policy/procedure documentation, such as budget guidelines 

  • Ensure that knowledge resources adhere to established governance structures, enabling efficient knowledge capture, transfer, and retrieval across teams 

  • Conduct regular knowledge audits to ensure information remains current, relevant, and easily accessible to internal and external stakeholders 

 Supporting Cross-Organizational Knowledge Management Efforts (10%) 

  • Partner with the Knowledge Management Director to support organization-wide KM initiatives, serving as the Research representative in efforts focused on knowledge creation, preservation, and accessibility across the Foundation 

 
Qualifications and Skills:  

  • Relevant experience with knowledge management platforms, such as Guru, and a strong understanding of knowledge governance and content organization best practices 

  • Excellent writing, editing, and content development skills, with attention to detail and consistency 

  • Strong project management and organizational skills, with the ability to manage multiple priorities effectively 

  • Ability to collaborate with diverse teams and work with others to develop and refine content 

  • Proficiency in tools and technologies that support knowledge management, such as content management systems or collaborative platforms 

  • Commitment to teamwork, demonstrate the ability to collaborate and manage projects with and through others 

  • Willingness to adapt when necessary, comfortable with ambiguity and flexible to changing business dynamics and priorities 

 

Salary and Benefits:
The salary range for this position is $90,000 - $105,000.  In addition to salary, The Michael J. Fox Foundation for Parkinson’s Research offers a comprehensive benefits package, including: 

  • 15+ options for medical insurance (with the Foundation paying 90 percent of the premiums) 

  • Competitive dental and vision plans 

  • 401(k) plan with 6 percent employer contribution 

  • Flexible spending accounts 

  • Employer paid life and disability insurance  

  • 18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4 

  • Two ways of working: hybrid-flex, or remote work.  We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done.   

Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events.   


How to Apply:  
Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted. 

 
About Us:
The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide. 

Visit www.michaeljfox.org for more information. 

 

  Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply. 

 

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