Executive Assistant

Job Title: Executive Assistant

Position Summary:

The Michael J. Fox Foundation for Parkinson’s Research (“the Foundation”) is seeking top talent for its Executive Assistant to the Chief Financial Officer. Reporting to the SVP, Head of Business Operations, this position at The Michael J. Fox Foundation for Parkinson's Research ("the Foundation") manages the email inbox, calendar, travel arrangements (domestic/international, personal/business) for an executive including general administrative & project management support.

Primary Duties & Responsibilities:

Understand and proactively support the strategic priorities of the executive
Proactively manage all daily scheduling on behalf of an executive, including business meetings, professional meeting attendance, and appointments
Coordinate appointments with key stakeholders, set up and track meetings, and prepare materials and appropriate follow-up daily
Proactively identify and implement solutions to enhance the executive’s daily and ongoing operations and eﬀectiveness
Manage and prioritize issues to be addressed, strategic initiatives, tasks to close, and communicate progress/status
Gain working knowledge of enterprise finance and budget processes to manage timelines and resource allocation
Support ad hoc tasks, such as assistance with presentation preparation, organization of teambuilding events, and diligence projects
Plan and coordinate all the executive’s strategic initiatives and events
Maintain a general understanding of the financial systems to assist the executive in facilitating approvals and performing other various functions
Partner with the executive in maintaining a culture that is responsive, welcoming, and service-oriented.
Provide ad hoc assistance, including calendar and scheduling support, to other leadership team members at the executive's discretion

Qualifications and Skills:

Prior experience as an executive assistant supporting C-level executives required
Prior experience in health care or biomedical research, including non-profit, university, or foundation environment preferred
Eﬀective verbal and written communication and collaboration skills, including strong proﬁciency with MS Office 365 Suite tools
Exceptional attention to detail and time management skills
Demonstrate flexibility and adaptability by effectively managing shifting priorities and adjusting to changes in meeting schedules
Task-oriented with an excellent sense of proactivity, priority, logic, and objectivity
Support the executive in project management by coordinating task completion, track progress, and ensure seamless communication
Maintain discretion and conﬁdentiality in the handling of sensitive issues, with strong problem-solving skills

Salary and Benefits:

The salary range for this position is $80,000 - $100,000. In addition to salary, The Michael J. Fox Foundation for Parkinson’s Research offers a comprehensive benefits package, including:

15+ options for medical insurance (with the Foundation paying 90 percent of the premiums)
Competitive dental and vision plans
401(k) plan with 6 percent employer contribution
Flexible spending accounts
Employer paid life and disability insurance
18 Vacation Days; 12 Well-Being (Sick) Days; 2 Personal Days; summer Fridays (office closure at 2pm) and a summer holiday week over July 4
Two ways of working: hybrid-flex, or remote work. We trust all employees to work closely with their manager and colleagues to determine when, where and how programs and projects get done.

Employees are also eligible for a discretionary bonus on an annual basis. The Foundation provides staff and leadership cultivation through regular training courses and events.

How to Apply:

Interested candidates should submit a resume and thoughtful cover letter describing through examples, their specific qualifications and interest in the position. If you think that your skills are transferable and can add value to this role, please apply. Applicants who best match the position’s needs will be contacted.

About Us:

The Michael J. Fox Foundation for Parkinson’s Research was founded in 2000 with one clear objective: accelerating meaningful therapeutic advances and, ultimately, a cure for Parkinson’s disease (PD). The Foundation applies extraordinary scientific, business and media assets to this singular focus—thus creating a unique and dynamic organization. Since inception, MJFF has quickly grown into the largest nonprofit funder of Parkinson’s disease research, having funded over $2 billion in research projects in both academic and industry labs worldwide.

Visit www.michaeljfox.org for more information.

Research has shown that people from marginalized communities apply to roles only when they meet 100% of the job requirements. If you think that your skills are transferable and can add value to this role, and you are someone who will contribute to our efforts to build and support a diverse, equitable and inclusive workforce, we strongly encourage you to apply.