Job Title: IPE Administrative Coordinator

Reports to: Dean, Center for Interprofessional Education

Location: Hybrid (Whittier, California)

FLSA: Non-Exempt/Part-time (20 hours per week)

 

Summary

The Center for Interprofessional Education (CIPE) Coordinator plays a key role in advancing the university’s mission of preparing future health professionals for collaborative, team-based care. This position provides comprehensive coordination for interprofessional education (IPE) activities, the Interprofessional Health Professions (IHP) courses, and the Standardized Patient (SP) program. Working in close partnership with faculty, staff, students, and external collaborators, the Coordinator ensures high-quality programming, seamless operations, and alignment with national best practices, including the Interprofessional Education Collaborative (IPEC) Core Competencies. The Coordinator reports to the Dean of Interprofessional Education and serves as a central point of contact for IPE activities and SP operations, supporting both the strategic vision of the Center and the day-to-day execution of its programs.

 

Duties and Responsibilities

  • Coordinate logistics for IPE virtual and on-ground events, workshops, and activities across all health sciences programs.
  • Manage event scheduling, registration, communications, and accurate record-keeping.
  • Serve as the primary contact for faculty and student participants in IPE activities.
  • Support assessment efforts, including distribution and collection of pre-/post-surveys, attendance tracking, and preparation of evaluation reports.
  • Collaborate with program directors and deans to align IPE activities with curricular needs, accreditation standards, and institutional outcomes.
  • Provide administrative support for IPE Council and Advisory Board meetings, including scheduling, agenda preparation, minutes, archiving, and attendance tracking.
  • Assist with IHP course coordination, including faculty support, assessment tracking, and course related communications.
  • Maintain and update the CIPE website and ensure organized archiving of course and event materials. Standardized Patient (SP) Program Coordination
  • Recruit, onboard, and maintain a diverse pool of standardized patients to meet institutional and programmatic needs.
  • Schedule and assign SPs for IPE-related simulations, ensuring adequate coverage and smooth execution of events.
  • Track SP participation, training, and performance to ensure consistency and continuous improvement.
  • Ensure compliance with institutional policies, FERPA/HIPAA regulations, and confidentiality standards.
  • Manage programmatic scheduling needs and calculate budgetary requirements for SP activities.
  • Process timely payment for SPs and maintain accurate financial tracking for the SP program.
  • Monitor the SP pool, documenting each SP’s strengths, areas for improvement, and training needs.
  • Generate annual reports on SP utilization by program to support planning, resource allocation, and accreditation documentation. Collaboration & Communication
  • Serve as liaison between the CIPE, academic programs, and external partners to ensure alignment and shared goals.
  • Maintain clear and timely communication with faculty, students, and SPs to support effective coordination.
  • Foster a culture of professionalism, inclusivity, and excellence in all CIPE and SP-related activities.

 

Evaluation & Continuous Improvement

  • Collect, analyze, and report data from IPE and SP activities to inform continuous quality improvement.
  • Provide regular reports to CIPE leadership and contribute to accreditation documentation.
  • Identify opportunities for innovation and growth in IPE and SP programming in alignment with national best practices.

 

Qualifications

  • Bachelor’s degree in education, health sciences, public health, or related field required; Master’s degree preferred.
  • Minimum of 2 years of experience in program coordination, higher education,      healthcare, or simulation-based learning.
  • Strong organizational and project management skills, with the ability to manage multiple priorities and meet deadlines.
  • Excellent written and verbal communication skills, with the ability to engage effectively with faculty, staff, students, standardized patients, and external partners.
  • Demonstrated ability to work collaboratively in a diverse, fast-paced academic          environment.
  • Familiarity with interprofessional education, simulation-based training, or standardized patient methodology strongly preferred.

 

Note:

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills, and physical demands required of personnel so classified.

 

Location:

This position is primarily hybrid. The role requires on-campus presence at least once per week, with additional in-person days as needed to support essential functions such as interprofessional events, standardized patient sessions, or team-based collaboration.

 

Supervisory Responsibilities:

This job has no supervisory responsibilities.

 

Education and/or Experience:

Bachelor's degree from four-year college or university; or 5 years related experience and/or training; or equivalent combination of education and experience.

 

Communication and Language Skills:

  • Ability to read, interpret, and prepare documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to prepare clear, concise, reports and correspondence.
  • Ability to speak effectively before groups of faculty, staff, students, and other members of the organization.

 

Computer Skills:

To perform this job successfully, an individual should have knowledge of: excellent PC skills in a Windows OS environment; proficiency with Microsoft Office 365 applications including Outlook, Teams, Word, Excel, PowerPoint. Ability to learn new software systems.

 

Organizational Skills:

  • Strong organizational skills; detail oriented and accurate with ability to multi-task.
  • Ability to think and act strategically.
  • Ability to develop and manage projects. Ability to prioritize work, perform well under pressure and maintain productivity despite interruptions.
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