As a Frankel Project Manager, you'll be essential to the successful completion of the work we do for our clients. You’ll scope projects and timelines, create estimates, and manage budgets and work-back schedules. We'll depend on you to facilitate frequent internal communication between the agency's Creative, Digital, Project Management and Brand Management teams, and assure the on-time delivery of all client campaigns to ensure they remain on-budget, on-time and on-quality.
You'll also work closely with external vendors/contractors, managing them within scope and budget. We're looking for someone who prides themself in being an effective problem solver on a day-to-day basis and who is adept at anticipating problems and recognizing opportunities to realize efficiencies and minimize scope creep and budget waste.
Responsibilities:
Project Lifecycle Management
Coordinates resource management and allocations of resources for projects, ensuring availability to deliver the projects on time
Facilitates and schedules all projects for assigned clients from estimation through completion
Leads project kickoff meetings, including presentation of key deliverables, initial spec sheets, timelines & budgets
Monitors project budgets & schedules daily using the agency’s project management system
Identifies risk factors for project scope creep and develops plans to address if it occurs or is likely to occur
Ensures projects stay within agreed upon budgets and informs all parties of any changes to scope/assumptions/issues that arise
Manages & updates project work-back schedules
Identifies and proactively resolves any deliverables that might fall behind schedule
Manages tactical quality of all client partner deliverables
Ensures the smooth handoff of deliverables within the agency’s teams
Project/Program Administration
Manages, reviews, and adjusts project transactions on a weekly basis
Measures project performance on an ongoing basis
Monitors all projects for quality, achievement of established timelines, and budget
Schedules, facilitates, and circulates notes/action items for internal check-in meetings
Gathers project assets prior to the start of a project
Creates and maintains server files/ folders
Vendor Management
Facilitates estimate development and confirmation of vendor(s) selection
Establishes final production schedules for work with vendors, and ensures their work is completed on quality and on-time
Ensures hand-off of print/production-ready files to vendor(s)
Ensures all project outside costs are accurately represented in the agency’s project management system
Works with Frankel’s Brand Managers to ensure all vendor costs are accurately coded and represented in internal billing systems
Requirements:
1+ years of experience in a project management role
Developed project management skills, including strong attention to detail, the ability to manage multiple demands simultaneously, and in a fast paced environment
Excellent communication, organizational, and problem-solving abilities
Thorough understanding of studio/graphic arts and creative workflow processes
Strong working knowledge and professional experience with digital development and production processes and techniques (web, mobile, social, etc.)
--> Experience using a project management system is a plus! We currently use Kantata.