Job Summary

The Admin and Finance Coordinator will support the Finance, HR, and Operations Manager in managing daily financial operations, contract compliance, office management, and human resources administration. This cross-functional role is essential to ensuring the smooth and efficient functioning of the organization, maintaining its financial health, and fostering a positive and productive work environment. The position also includes mentoring interns and contributing to collaborative projects across departments.

 

Key Responsibilities

Financial Management

  • Oversee and process daily financial transactions, maintain accurate records, and implement financial controls
  • Prepare and manage invoices, billing, and collections to ensure timely and accurate processing
  • Monitor contract deliverables and financial commitments in coordination with program teams
  • Prepare financial reports, track timesheets, and support budget monitoring and planning
  • Liaise with external auditors and financial vendors to ensure audit readiness and policy compliance
  • Ensure adherence to internal financial procedures and reporting standards

 

Administrative and Office Management

  • Oversee day-to-day office operations, including managing supplies, equipment, and workspace logistics
  • Implement and refine office policies and procedures to enhance organizational efficiency
  • Support internal communications and logistics related to staff meetings and organizational activities
  • Update and post on social media with upcoming and past events and the company website.

 

Human Resources Administration

  • Assist with onboarding and offboarding tasks for new and departing staff
  • Maintain up-to-date employee administrative records and assist with recruitment efforts
  • Coordinate staff training and professional development initiatives

 

Special Projects and Organizational Support

  • Provide leadership and coordination on organization-wide initiatives and cross-functional projects
  • Demonstrate flexibility and readiness to support tasks aligned with broader organizational goals

 

Team Development and Intern Support

  • Mentor and support interns in the finance and administrative team
  • Foster a collaborative, inclusive, and learning-oriented work environment

 

Qualifications and Requirements

  • Bachelor’s degree in Finance, Accounting, Business Administration, or Human Resources.
  • Minimum 1 year of proven experience in a similar role
  • Strong organizational, multitasking, and problem-solving skills
  • Excellent communication and interpersonal abilities
  • Proficiency in Microsoft Office Suite and financial management software
  • Ability to work effectively in a team environment and across departments

 

Work Schedule

  • Monday - Friday workweek with minimum 3 in-person days
  • Flexible working hours between 9am-6pm

 

*Applications without cover letters will not be considered*

*Part-Time Position with Full-Time Potential in 1 Year*

*If you're looking for a role with growth potential, apply now and join our dynamic team!*