Summary:  The Accounts Payable Administrator will be responsible for efficiently performing the assigned aspects of the accounts payable process.  NOTE:  This position does allow for hybrid work.

·       Completes payments and control expenses by receiving, processing, verifying, and reconciling invoices.

·       Obtains approvals from appropriate personnel before processing invoices.

·       Reconciles processed work by verifying entries and comparing system reports to balances.

·       Charges expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries.

·       Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling, and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.

·       Ensures credit is received for outstanding memos.

·       Issues stop-payments on checks and voids checks when needed.

·       Set up expense reporting software for employees.

·       Maintains accounting ledgers by verifying and posting account transactions.

·       Verifies vendor accounts by reconciling monthly statements and related transactions.

·       Maintains historical records by filing documents.

·       Reports sales taxes by calculating requirements on paid invoices.

·       Protects organization’s value by keeping information confidential.

·       Updates job knowledge by participating in educational opportunities.

·       Accomplishes accounting and organization mission by completing related results as needed.

·       Other duties as assigned.

Qualifications / Skills:

·       Bachelor’s Degree in Accounting, Business, or related field is a must.

·       Experience in accounts payable preferred.

·       Detail oriented with strong organizational skills.

·       Critical thinker, active listener, and effective time manager.

·       Ability to operate in a confidential, professional, positive team atmosphere.

·       Ability to work independently and as part of a team.

·       Ability to work in a fast-paced environment, with the ability to multitask and meet deadlines.

·       Must be a team oriented, problem solver.

·       Strong communication skills, both verbal and written, are essential.

·       Strong attention to detail and solid analytical skills a must.

·       Proficiency with computerized accounting software as well as Microsoft Excel and Word.

·       Ability to collaborate with internal and external teams.

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