The Opportunity

InCharge Energy is seeking a highly organized Office Administrator to help with the organization and running of the daily administrative and office operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to keep the office running smoothly.

What You’ll Do

Office Administrator Duties:

  • Ensure peak office operations and implement preventive measures for potential issues
  • Oversee day-to-day maintenance and organization of office common areas ensuring a clean, professional space at all times
  • Oversee in-office visitors and client interactions/meetings ensuring a smooth experience
  • Supervise meeting arrangements and conference reservations, including ordering refreshments/food, setting up audio/video and conference room setup/cleanup
  • Purchase and maintain an organized inventory of all supplies and assets; manage and record IT equipment (computers, laptops, office phones, hotspots, etc.)
  • Refresh office supplies daily, ensuring inventory levels are stocked appropriately.
  • Assist with space/infrastructure planning (i.e., moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
  • Coordinate and execute office activities to boost employee moral including organizing periodic breakfasts, luncheons, after-hour events, and team-building activities
  • Maintain office calendar with events, in-office meetings, and activities
  • Maintain and track office keys and communicate regarding office security and updates
  • Perform clerical and office duties and run errands to ensure a smooth office operation
  • Coordinate and book travel and accommodation for employees, as needed
  • Respond to requests and questions about office operations via phone and email
  • Intake and distribute all incoming mail and coordinate outgoing mail as needed
  • Implement and update office policies and procedures, measure outcomes against standards, and improve operational flow

HR Administrator Duties:

  • Support the HR team with onboarding new local employees including desk and equipment set up
  • Provide all new hires with a tour of our office and introduction to office policies
  • Support human resources department with the recruitment process including coordination of in-office interviews
  • Assist with HR new hire orientation assistance, including coordination, communication, and forms processing
  • Post and update required compliance notices and posters (at the direction of Office Manager)
  • Assist with various staff training, such as Harassment Prevention and Safety

Your Experience and Capabilities

  • Bachelor’s degree, preferred, in Business Administration or another related field
  • 2-3+ years of administrative experience in a professional office environment
  • Ability to maintain strict confidentiality of client, company, and personnel information
  • Strong proficiency using Microsoft Office Suite, including Outlook, Word, and PowerPoint
  • A willingness to run errands outside of the office with a personal vehicle and car insurance
  • Excellent verbal and written communication skills with the ability to present and explain complex information clearly, to individuals at all levels of the organization
  • Critical and strategic thinking skills
  • Strong, self-motivated team player
  • Deadline-oriented with an ability to prioritize tasks
  • Assertive, able to cope with pressure, and a team player
  • Comfortable working in a fast-moving dynamic environment

What We Offer

  • Competitive compensation and benefits package including 401(k) matching contribution, health, dental, and vision, cell phone reimbursement, and unlimited vacation

Equal Opportunity Employer

Employment at InCharge Energy is based solely upon individual merit and qualifications directly related to professional competence. We strictly prohibit unlawful discrimination or harassment on the basis of race, color, religion, veteran status, national origin, ancestry, pregnancy status, sex, gender identity or expression, age, marital status, mental or physical disability, medical condition, sexual orientation, or any other characteristics protected by law. We also make reasonable accommodations to meet our obligations under laws protecting the rights of the disabled.

This position has been filled.