Are you a self-starter with a passion for people and a love of organization? We're looking for a People Experience & Administrative Coordinator to join our dynamic team! You'll be the go-to person for all things office operations, provide administrative support across our small but mighty team, and help ensure a positive employee experience. This is an exciting role for someone who is passionate about fostering a positive and productive office culture and will be a rewarding opportunity for an individual looking to grow their career. The ideal candidate for this role is a self-starter, with an optimistic attitude, and exceptional organization skills.
Responsibilities
- Manage and maintain executives' schedules, appointments and travel arrangements
- Serve as first point of contact for all visitors
- Assist with recruitment and onboarding of new hires
- Partner with TriNet and the People Team to maintain Hivemind's HRIS system in activities including employee record management, addressing multi-state and local notices, & supporting employees through platform inquiries
- Plan & execute in-house or off-site activities: e.g., team meetings and dinners, holiday parties, and other celebrations and conferences
- Manage incoming and outgoing correspondence, including emails, faxes, mail and packages
- Liaise with facility management vendors, including cleaning, catering, and security services to ensure smooth operations
- Order, maintain, and restock office and pantry supplies as needed
- Coordinate with IT vendor to troubleshoot technical issues and new hire equipment setup
- Ad hoc administrative projects to support senior team members as needed
- Manage swag inventory
Requirements
- 3+ years' experience as an Office Manager, HR Assistant, or Executive/Administrative Assistant
- Exhibit a high degree of confidentiality and integrity
- You have a general understanding of HR practices and procedures
- You are familiar with appropriate local, state, and federal wage and labor laws
- Proficient in MS Office (MS Excel and MS Outlook Calendar, in particular)
- Excellent time management skills and ability to multi-task and prioritize work
- Keen attention to detail
- Excellent written and verbal communication
- Strong organizational and planning skills in a fast-paced environment
Preferred:
- BA or BS Degree in related field
- Previous experience working as a PEO administrator
We offer:
- Medical, dental and vision insurance
- 100% paid for you and your dependents
- Flexible Paid Time Off
- 401(k) plan
- Flexible Spending Accounts (FSA) for healthcare and dependent care expenses
Compensation: The expected base salary for this New York based position ranges from $60k - $90k. The actual base salary will be determined on an individual basis taking into account a number of factors including, but not limited to, experience, education, relevant certifications, skills, and geographic location.
About Us: Hivemind Capital Partners ("Hivemind") is a crypto-focused investment firm dedicated to blockchain technologies, crypto companies and the digital assets ecosystem. Hivemind leverages a converging multi-strategy approach to create start-to-finish capital solutions for entrepreneurs and provides category-leading infrastructure to institutionalize crypto investing. For more information, visit https://hivemind.capital