This position requires high level analytical skills as well as knowledge and experience with all types of government contracts, CPFF/FFP/T&M/IDIQ/LOE/other. The candidate should have thorough understanding of the contract requirements about all billing terms and conditions. The candidate must have experience with invoice submissions WAWF and resolving billing issues with DFAS, DCMA, DCAA. The candidate should also possess accounting knowledge and experience with cash collections and reconciling cash balances as part of the month end closing process. The candidate must be able to take initiatives for managing and improving cash flow to minimize use of LOC and AR balances > 60 days old.
Daily/Routine Tasks:
o New contracts and customers- read contract and understand invoicing terms; set up new customers in the Jamis accounting system
o Assist contracts manager with WBS and enter all WBS elements in the Jamis accounting system, with proper details such as CLIN/SLIN/ACRN detail and funding, accurate POP dates, accurate settings for billing calculations and revenue recognition
o Manage the entire customer invoicing process and complete billings within a week of posting labor distribution
o Maintain clean and accurate files of billing data by project with accurate invoice copies in desired formats (need to improve current format to show current and CTD billing data as well as contract #, POP, project references, etc.).
o Maintain clean and accurate WAWF BVN invoice package by project and POP or commercial customer invoice formats as submitted to the customer
o Perform proper cash receipt entries in the accounting system, on daily basis, with supporting documentation
o Matches and files promptly all cash receipts with respective invoice for audit trail and references
o Manage bank cash accounts and reconcile activity on daily basis as well as for each month end close
o Perform monthly reconciliation of all receivables accounts with accurate schedules of billed and unbilled revenue by project.
o Manage the month end revenue recognition process in the accounting system; understand provisional indirect rates and compliance with DCAA; understand target rates for revenue recognition and provisional rates for billing and ability to evaluate rate variance and its effect on projects
o Improve cash flow to eliminate > 60 days balances and minimize the use of the LOC
o Provide receivables estimates for the weekly cash forecast
o Maintain clean and reconciled AR Aging
o Monitor funding and work at risk and participate in the contract kick off meetings to work with the PMs on resolving issues with billing data and cash collections
o Assist in DCAA audits for voucher reviews and relevant billing data
o Assist contracts with charge code authorization process by monitoring and keeping track of proper authorizations in place for all personnel on Gov. contracts
o Provide MSR and other project status financial data to all requesting parties, from customers to PMs to contracts to executives
o Recommend and implement process improvements
o Re-arrange file folders for well-structured and easily accessible database of documents
o Create written procedures with process flow charts for all Billing, Receivables, and Cash processes
o Create and manage transaction metrics to track billing and cash data
o Participate in developing a signature and approval authority matrix with regards to the billing/revenue functions
o Support CPA and DCAA audits
Cask is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.
EEO Employer/Vet/Disabled