Daily Functions:

·       Process all AP vendor invoices- receive invoices, obtain approvals, track invoice status, enter in Jamis, track payments due and enter payment/bill/ACH in BOA or print checks in house

·       Keep track of subcontractor timely invoicing, with inquiries for invoice submission within a reasonable time after period end date; maintain knowledge on purchase orders for invoicing and payment terms and funding

·       Process Expense Reports and reimbursements- track ER status in Jamis, ensure accounting review for proper cost allocations to projects and unallowable costs, approve reports, import in Jamis, and track payment status (keep payment list to enter into payroll)

·       Monitor credit card transactions and balances- collect receipts/descriptions of costs, reconcile balances, enter costs per statement into Jamis and process payment; ensure balances are paid timely with no backlog of unreconciled costs and no late payments

·       Process payroll- work with HR for prompt payroll adjustments entered timely in TriNet, reconcile costs to Jamis for salary info, enter ER payments, provide data for approval and submit payroll; book payroll JE

·       New Vendor set up -obtain W9 and create new vendors in Jamis

·       Enter weekly electronic payments into Jamis to clear the outstanding AP vouchers

·       Reconcile cleared checks and keep a list of OS checks for each month end

·       Maintain weekly cash forecast to control cash outflow and available cash funds

·       Maintain clean and reconcilable AP Aging

·       Maintain up to date credit card and expense report cost recording

·       Monitor unallowable cost with good understanding of FAR for unallowable expenses

·       Manage lease schedule with deferred rent journal entries

·       Manage prepaid schedule with proper monthly expense amounts

·       Manage schedule of security deposits

·       Process accrual and other month end close journal entries

·       Reconcile cash and liability GL accounts

·       Support financial and DCAA audits

Long Term Assignments:

Create clear written procedures with flow charts for all Payables process.

Create and manage transaction metrics file to track costs per transaction and utilization  

·        Participate in developing a signature and approval authority matrix with regards to the payables functions

Required Qualifications:

Bachelor's degree in accounting, finance, business administration or relevant field

2+ years of experience in accounting and payroll

Cask is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, age, status as a protected veteran, among other things, or status as a qualified individual with a disability.  

EEO Employer/Vet/Disabled

Please submit your resume and application on the Cask careers website at http://www.caskllc.com/careers/openings