Job Summary 

The Accounting Associate handles various aspects of the day-to-day account management of fiscal operations under the direction of the Controller and CFO, while maintaining the core values of Carondelet. The Accounting associate models humble leadership, embraces possibility and innovation, delivers great product, and inspires joy and gratitude in students and colleagues.

Essential Responsibilities

  • Payroll, Accounts Payable, Student Billing and Collections.  

  • Provides general accounting support to the business office as well as to other departments, faculty and staff.

  • Assistance with financial reporting and Annual Audit.

  • Communicates with families regarding student billing.


Technical Responsibilities


Payroll:

  • Prepares and processes payroll via payroll provider including retirement and other deductions.

  • Coordinates with HR department to ensure payroll changes are accurately reflected.


Accounts Payable:

  • Processes accounts payable according to payment process.

  • Works closely with departments to ensure proper classification of expenses.

  • Ensures adequate support for payment requests (i.e. reimbursement requests must have original receipts).

  • Maintains adequate records/support for auditors.

  • Responsible for maintaining adequate vendor records, including mailing and collecting W-9s to obtain TINs and annually prepares 1099’s. 


Tuition and Other Collection:

  • Maintains tuition management processes are followed, including serving as liaison with Tuition Collection provider for all tuition related student account issues.

  • Post and deposit any internally collected payments and/or refunds.

  • Pro-actively and effectively follow up on all delinquencies (e-mail, phone calls and/or letters each month) and communicate with families.

  • Weekly reporting on collections and delinquencies.



Miscellaneous:

  • Maintain confidentiality to build and maintain trust among employees, students, parent, and vendors. 

  • Assists Controller and CFO with internal audit of accounts.

  • Prepares Parents’ Association monthly treasurer’s report.

  • Other duties as assigned by the Controller and CFO.


Requirements

  • Undergraduate degree in Accounting or related is preferred; Relevant experience in Accounting considered in lieu of degree.  

  • Experience working in school environment is a plus. 

  • Excellent verbal and written communication skills.

  • Ability to exhibit professionalism and empathy when working with parents, staff and faculty.

  • A strong sense of accuracy, attention to detail, and confidentiality.

  • Familiarity with Blackbaud (Financial Edge accounting package) (a plus).

  • Familiarity with payroll processing (a plus)

  • Knowledge of nonprofit accounting (a plus).

  • Fluency in Microsoft Excel, Word, and Google apps (Gmail, sheets, docs, drive).

  • The ability to work as a team player.

  • Possess a willingness to learn and improve processes and systems to enhance efficiency of the department.