Project Manager

  • Location: Richmond, California

  • Program: Clean Water & Resilient Landscapes

  • Type: Full-time

  • Experience Level: Mid level

  • Position Type: Permanent

  • Salary: $90,500 to $98,000 See details below. 

  • First review of applications: March 22, 2024

  • Application closing date: Open until filled

Position Description

SFEI’s Clean Water and Resilient Landscapes Programs are looking to add 1-2 experienced and motivated Project Managers to help focus and facilitate the success of our science teams as we tackle multi-million dollar science projects with regional and national implications. The position requires strong collaboration and task management skills and a scientific background (university degree and/or work experience). Work will include facilitating a diverse, intellectually stimulating, and impactful set of tasks, including management of complex multi-task projects with local, national, and international partners, budget management, contract management, project and financial reporting, and coordinating and organizing a diverse team of scientists. A background or training in science (e.g., bachelor's level) is needed to help track project tasks, strategize during budgeting and timeline development, and draft contract scopes. The ideal candidate possesses strong communication and organizational skills, proactive planning skills, ability to multitask, ability to track and see tasks through to completion, and ability to communicate with different staff and partners/funders on progress and potential issues. This is a great opportunity for someone who has strong project management skills and wants to work with diverse and innovative technical teams to accomplish project goals aimed toward making positive environmental change.


Primary position responsibilities will include:

  • Develop and manage project budgets, work plans, and progress reports with the goal of delivering projects on time and on budget

  • Coordinate and attend internal team meetings to track project tasks, deadlines, and deliverables

  • In coordination with contract staff, develop contracts with external partners and laboratories 

  • Utilize our primary accounting and labor planning software (Deltek), including developing queries, developing and tracking budgets, and updating labor resource planning to provide information to manage and organize projects

  • Use project management tools, including Microsoft Excel and Google Sheets to analyze and summarize budgets, deliverables, and other project items (e.g., pivot tables and graphics)

  • Manage a portfolio of projects, simultaneously

  • Support technical leads on proposal and project logistics, administrative requirements, formatting, and possibly content development

  • Attend relevant external project meetings to take detailed notes and help follow up on internal action items 

  • Participate in the planning, design, and coordination of studies

  • Assist with project start-up and wrap-up, scheduling meetings at important junctions to keep the team on track

  • The person hired for this role may also have project management responsibilities for organization-level projects including, but not limited to, development efforts, on an as needed basis


If you are excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to still apply. You may be just the right candidate for this, or one of our other roles.


We seek highly organized and technically-strong candidates with expertise in project management. 

Required Experience

  • Bachelor’s degree in Environmental Science, Ecology or other relevant field plus at least 9 years of project management experience or Master’s degree plus at least 7 years of project management experience

Required Skills

  • Excellent interpersonal and communication skills

  • Ability to manage and prioritize a variety of detail-oriented tasks successfully

  • Must be a self-starter and able to proactively anticipate next steps

  • Strong organizational skills

  • Must possess strong knowledge of MS Office and Google Suite Applications, especially Excel and/or Google Sheets 

  • Ability to work independently with limited supervision and in a team environment

Preferred Skills

  • Interest in working in a mission-driven environmental science non-profit

  • Interest in advancement along a Project Management path (this is not a science position though some science background is required)

  • Experience managing state and federal grants (EPA, NOAA)

Salary & Benefits highlights

  • This will be a Project Manager position. The anticipated salary range is $90,500-$98,000 for this position (Bay Area salary ranges are listed; note that salary ranges for other locations are 10-15% lower depending on location). Salary ranges take into account many factors for making compensation decisions including but not limited to experience, education, internal equity, and organizational needs. We generally do not offer salaries at or near the top of the range. 

  • Matching contributions to retirement plan (immediate vesting) (403B)

  • Medical Insurance: health, vision, dental with employer and employee contributions

  • 12 paid holidays

  • Vacation days starting at 3 weeks

  • Hybrid workplace

  • Local candidate preferred

About the Program

The Clean Water Program is one of the nation’s premier water quality science programs. It anticipates and meets the water quality data needs of policy-makers, resource managers, and the public. It helps the public, regulators, and those who discharge into our waters create more effective policies to ensure the health of our waters. The Resilient Landscapes Program develops innovative ecosystem restoration and management strategies to re-establish and sustain essential ecosystem functions and services. These strategies are helping integrate natural and human infrastructure to create systems that are more adaptive to climate change and other stressors. 

About SFEI

San Francisco Estuary Institute (SFEI) is a 501(c)(3) non-profit organization which has a 25-year track record of providing robust and innovative science to decision-makers, policy-makers, practitioners, and community members to measurably improve the health and resiliency of Bay-Delta ecosystems. As a boundary organization, SFEI operates at the interface between science and policy, recognized nationally for our ability to build consensus to support effective environmental decision-making and policy. Our mission is to deliver visionary science that empowers people to revitalize nature in our communities. 


SFEI employs an interdisciplinary staff of more than 70. Our operations and IT staff are the backbone of our organization and keep everything running smoothly. SFEI has three major programs: Clean Water, Environmental Informatics, and Resilient Landscapes. Our program staff represent numerous scientific and technological fields, including chemistry, modeling, ecology, wildlife biology, landscape planning, historical ecology, geomorphology, geospatial analysis, and web development. 


For more information on our mission, values, programs, and staff, visit the San Francisco Estuary Institute website.  

Equal Opportunity & Affirmative Action Employer

At SFEI, we celebrate the diversity of our staff and the places we serve, and recognize the value and strength of diversity. We are committed to growing together and creating a more diverse and inclusive workplace. In 2022, SFEI developed and adopted mission and vision statements for DEIJ within and beyond our organization. We also created an action plan which is currently underway. We strongly encourage applications from women-identified people, people of color, and people with other identities commonly under-represented in environmental science. We invite you to share what you like about your professional experience as well as about yourself personally. 


San Francisco Estuary Institute is proud to be an Equal Opportunity/Affirmative Action employer. We are committed to providing employees with a work environment free of discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, including sexual orientation, gender identity or expression, national origin, physical or mental disability, family or parental status, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law.

Accommodations Statement 

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our website or application portal as a result of your disability. To request an accommodation, contact us at 510-746-7355 or


Please note that SFEI cannot sponsor an employment visa (e.g., H-1B) to fill this position.


In the spirit of a fair hiring process, no phone calls or emails please.

This position has been filled.