SummaryThe Executive Assistant to the President & CEO (CEO) will be the primary support for the CEO and the Board of Directors (“Board”) of the National Council of Nonprofits. The Executive Assistant will handle a wide range of duties in a proactive and detail-oriented manner to facilitate the CEO’s ability to effectively lead the organization. This individual must be creative and enjoy working on a collegial team that is mission-focused, results-driven, and solutions-oriented.
Charitable nonprofits improve lives, add vitality to communities, contribute to local and national economies, and enhance the health of American democracy. The National Council of Nonprofits (NCN) is the largest network of nonprofits in North America. We champion, inform, and connect organizations across the country to score big wins for nonprofits and the communities they serve. Working with our core network and other collaborative partners, we get things done. We are seeking a multi-talented and detail-oriented professional to fill the new position of Executive Assistant to the President & CEO. Come join our collective efforts to create a connected and powerful nonprofit community that has what it needs to champion the public good. Learn more at www.councilofnonprofits.org.
- A powerful advocate at the federal, state, and local levels, delivering policy analysis and effective strategies to strengthen nonprofits and protect their missions.
- The trusted go-to experts for and about nonprofits, providing practical information that nonprofits use in their everyday operations to operate more effectively, efficiently, and ethically, and bringing attention to issues affecting the work of nonprofits.
- A robust network that connects and strengthens nonprofits across the country so they can identify shared challenges, develop winning strategies, and amplify their voices to produce solutions that improve lives and enrich communities.
- Growing our team and looking for someone like you to join us.
- A resourceful professional with excellent administrative, interpersonal, organizational, research, and writing skills, plus the proven ability to exercise good judgment in a variety of situations.
- A detail-oriented, self-starting problem solver with a get-it-done – and done well – attitude.
- An intuitive, forward-looking thinker who actively anticipates what the CEO needs and then proposes and implements solutions.
- Energized by joining a highly dedicated and talented team committed to shared success in an extremely collaborative environment where you can bring your authentic self and make a lasting difference in the lives of countless others throughout the country.
The Executive Assistant to the President & CEO (CEO) will be the primary support for the CEO and the Board of Directors (“Board”) of the National Council of Nonprofits. The Executive Assistant will handle a wide range of duties in a proactive and detail-oriented manner to facilitate the CEO’s ability to effectively lead the organization. This individual must be creative and enjoy working on a collegial team that is mission-focused, results-driven, and solutions-oriented. Success in this role will require effective communications and a trust-based relationship between the Executive Assistant and CEO.
What You'll Do
SUPPORT THE CEO
- Provide all administrative and strategic support to the CEO on daily tasks and special projects, including making appointments, managing the schedule, organizing the CEO’s files and records, creating reports, and assisting with research and other analytical projects as requested.
- Filter and prioritize incoming communications and requests, recommending appropriate responses or courses of action, exercising judgement to reflect CEO's policy and style in handling matters expeditiously, and following through to successful completion.
- Be the CEO’s steadfast partner in protecting and advancing the brands of the organization and CEO by, among other ways, modeling our values, following through on commitments, maintaining a high level of integrity when dealing with confidential information, and fostering a caring culture of serving others, learning, sharing reliable information with utmost professionalism, and having fun while making a difference.
- Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities and assembling necessary materials to prepare the CEO for all internal and external meetings.
- Book travel and hotel arrangements, as needed, and create itinerary and expense reports.
- Ensure the CEO's bio is kept updated and respond to requests for materials regarding the CEO and the organization in general.
- Other duties as may be assigned by CEO.
SUPPORT THE BOARD OF DIRECTORS
- Assist the CEO as administrative liaison to the Board, including scheduling, logistical planning for, and organizing all Board gatherings, including meetings, retreats, meals, and events, as well as helping prepare and distribute materials for Board meetings, such as agendas, Board packets, reports, and other materials and ensuring that the Board records are filed properly.
- Take notes during Board meetings and prepare draft minutes.
SUPPORT OTHER STAFF
- Assist other staff with administrative support as needed.
- Help arrange travel, reservations, and other outside engagements for staff members.
ADMINISTRATION AND OTHER DUTIES
- Serve as Ambassador of First Impressions, greeting office visitors and answering and routing incoming calls, voicemail, and website contact form inquiries.
- Receive and distribute all incoming mail and coordinate outgoing mail.
- Keep the database up to date.
- Make sure the office is kept in orderly and tidy fashion.
- Serve as point of contact for building management and attend building meetings on operating procedures.
What You'll Need – Qualifications
We recognize that an individual's lived experience is a valued skillset, and that people gain skills through a variety of professional, personal, educational, and volunteer experiences. When reviewing applications, we take a broad look at the experience of each applicant. That said, we are most likely to be interested in applicants who can demonstrate the following qualifications:
- At least five years of administrative experience, with a minimum three years supporting a senior leadership role. Also, experience with nonprofit boards is highly preferred.
- Natural and unqualified commitment to ethics, and earning, maintaining, and building trust with people within and outside the organization.
- Unwavering commitment to equity internally and externally as a personal and professional value.
- Energetic, dependable (gets it done), and exemplary (gets it done exceptionally well).
- Exceptional communication skills, especially listening, writing, proofreading, editing, and minute-taking, with consistently great attention to details.
- Very strong interpersonal skills with experience in building strong internal and external relationships through diplomacy and positive professionalism with staff, board members, network members, external partners, funding partners and donors, policymakers, and the public.
- An enthusiastic and resourceful team player who enjoys being part of an extremely collaborative, collegial environment of highly dedicated and talented staff committed to shared success, with the ability to also be effective working independently with little or no guidance and with a belief that no job is too big or too small.
- Highly organized with excellent time management skills, able to excel at multi-tasking, prioritizing, and meeting deadlines while juggling multiple projects.
- Creative problem-solver with an unwavering work ethic, sense of purpose, and sense of humor.
- Proven ability to maintain confidentiality related to documents, correspondence, and discussions.
- Ability to give and take feedback as part of a learning culture committed to achieving better results.
- Experience coordinating board meetings or high-level meeting logistics.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point).
- Compensation: $75,000 – $80,000, commensurate with experience, plus the generous benefits described below. This is a salaried, exempt position.
- Application Deadline: Applications will be accepted until the position is filled.
- Reports to: President & CEO
- Location: Flexible. Preferably in Washington, D.C., where our office is located, but we have multiple remote members of our team, and the right candidate can be located anywhere in the U.S. if they are willing to travel to D.C. periodically
We are driven by our values. These core values guide our actions as we unite and strengthen nonprofits across the country to improve lives and enrich communities: serving others by listening and leading; getting things done, together; earning trust in everything we do; centering equity in all our work; and honoring the nonprofit workforce.
We value our people. In honoring the nonprofit workforce, the National Council of Nonprofits believes in a healthy workplace and offers competitive salaries, excellent benefits, and a supportive working environment. For this position, the salary is $75,000 – $80,000, commensurate with experience. Benefits include health, dental, vision, wellness, life, long-term disability, and short-term disability insurance; participation in 401k retirement plan with employer match; flexible spending accounts; paid annual and sick leave; monthly stipends for transportation and communications; and generous holiday schedule, as well as opportunities for professional development.
The National Council of Nonprofits is committed to advancing diversity, equity, and inclusion, both though our work and our workforce. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving longstanding social and economic problems, and we aim to diversify the voices of our staff to best reflect the people and communities that nonprofits serve.
The National Council of Nonprofits is proud to be an Equal Opportunity Employer. Women, people of color, Indigenous people, LGBTQ individuals, veterans, people experiencing disabilities, and members of other minority or marginalized groups are strongly encouraged to apply.
Our office is conveniently located in downtown Washington, D.C., above Metro Center; however, at this time all staff are working remotely in response to the COVID-19 pandemic. Learn more about the National Council of Nonprofits at www.councilofnonprofits.org
To be considered for this position you must send the following items to firstname.lastname@example.org. Applicants are encouraged to apply early as the start date for this position is immediate.
- A thoughtful cover letter that explains your interest in the role and our organization, how you qualify, when you would be available to start, and where you saw this posting.
- Your resume.
- A short writing sample.
- Three references.
Thank you in advance for your submission. Due to the high volume of applicants, we will contact only those who BEST match our needs.