Associate Production Manager

Job Title: Associate Production Manager

Department: Production & Facilities

Reports To: Chris “Waffles” Wathen, Production Manager

Direct Reports: None; supervises backstage employees on select shifts

Type: Full-time; exempt

Compensation: $60,00-$70,000 annual salary paid twice monthly

Schedule: Typical office hours during non-performance weeks. Mostly nights and weekends during programmed weeks/evenings

Location: On site, The Music Hall at Fair Park, Dallas, TX

Desired Start Date: November 1, 2024

Position Summary:

Production managers are the first point of contact to address the day-to-day backstage operational needs of Broadway Dallas and the venues in which it operates. The position interfaces with internal employees including a number of employees governed by collective bargaining agreements, outside renters, and associated visiting artists, technicians, and administrative representatives as well as with staff/contractors at rented theatres including the Winspear Opera House.

Well qualified candidates will demonstrate familiarity and expertise in communicating with diverse stakeholder groups in dynamic environments. For example, a single day of meetings might include an early morning conversation with an on-site parking manager followed by overseeing a load-in with a staff of over 50 people, then after a lunch with a colleague, this individual might have an afternoon walk-through with a prospective renter followed by prep for an evening performance before passing the baton to another member of the production team for load-out.

The Associate Production Manager will assist other production personnel in scheduling, tracking, and accurately reporting theatrical staff including unionized backstage employees, Teamsters, and touring show/concert artists and other personnel. The position will also assist in the production of Broadway Dallas produced events such as High School Musical Theatre Awards and those off-site such as donor, press, and other education and community partnership events.

This position requires regular on-site work in and around the Music Hall at Fair Park and some off-campus meetings and event support. Little or no remote work is anticipated in this role. Familiarity with Fair Park and its surrounding neighborhoods is strongly preferred.

Responsibilities include but are not limited to:

Coordinate and ensure the satisfactory and timely completion of projects and programs as assigned by the Director of Facility & Production or General Manager
Create and maintain a database of all show requirements (technical riders, front-of-house information sheets, contact information, required crew schedules, etc.) for all incoming rentals and touring companies
Obtain permits, rental equipment, parking passes and other essential operations for the production department and renters
Establish review standards for regular backstage vendors
Create technical specifications from design drawings and bid out rentals based on that information
Understand, maintain, calculate, and explain payroll costs and procedures for employees governed by collective bargaining agreements; establish thorough and efficient communication of these payroll costs to promoters, touring company management, and individuals/entities responsible for payroll processing
Plan for additional future programming aligned with organizational strategic plan goals and in-line with Broadway Dallas’ purpose, mission, vision, and values
Liaise with other departments and contractors on collaborative interdepartmental projects and programs such as fundraising efforts, productions/presentations, etc.
Represent the Production Manager during any absence including during scheduled on-call shifts

Requirements:

High school diploma or equivalent
Four years of experience in theatrical production or live entertainment production
One year of supervisory experience in the production field with high customer, client or employee contact: rental manager, crew head, stage manager, etc.
Fluency in common computer software including word processing, spreadsheets, email, scheduling and project management software
Possess a thorough knowledge of contract administration
Familiarity with common payroll calculation practices such as required minimums, premium, overtime, and time-differential compensation
Availability to work long hours as required by the production schedule including some “overnight” evening shifts like 4pm-2am and with a weekend and holiday rotation
Lift/carry a maximum of 50 pounds; push/pull a maximum of 50 pounds; stand, sit, bend and walk for extended periods of time.
Must be able to work safely around haze, smoke, and pyrotechnics.

Position oneself into and out of crawl spaces and confined areas
Traverse the Music Hall and similarly sized campus areas multiple times in one shift/day

Access to consistent method of transport to/from the Music Hall at Fair Park (onsite parking is available, DART and bus stops are located immediately adjacent the facility).

Preferred Skills:

A.A. or B.A. degree in related field
Familiarity with computer aided drafting and demonstrated ability to interpret scale drawing
Background in multiple areas of technical theater such as stage management, sound/lighting design and board programming, carpentry/scenic design
Familiarity with wage, tax, and benefit rules and regulations

Prompt, clear, and concise communication as well as organized time management and prioritization are required in order to ensure safe and successful performances that will take place nearly daily—and oftentimes twice a day and sometimes in multiple venues.

Benefits:

Generous benefits package including heath, dental, and vision insurance, participation in the organization retirement plan, PTO allowance, and other benefits allotted to full-time employees
Employee Assistance Program 
Drug/Alcohol Free and Safe Workplace, and Anti-Harassment Policies 
Professional development opportunities, including trainings and seminars on topics such as Equity, Diversity, Inclusion, and Access (EDIA), safe space training, and other opportunities as available
Occasional access to complimentary tickets to theatrical performances in the Music Hall and at surrounding arts organizations

Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. Broadway Dallas is committed to a diverse and inclusive workplace, so applicants excited about this role but whose experience doesn’t align perfectly with every qualification are encouraged to apply.

About Broadway Dallas

The non-profit Broadway Dallas has presented the best of Broadway touring productions to North Texas audiences since 1941. Located in the historic Music Hall at Fair Park, Broadway Dallas promotes excellence in live musical theatre with year-round performances for diverse audiences of all ages, impacting the lives of children and families through education and community outreach programs, while enriching the cultural landscape of North Texas and the Southwest Region. As a 501(c)(3) non-profit organization, Broadway Dallas relies on a variety of funding sources to offer affordable ticket prices, preserve the beautiful historic theatre, educate young audiences and develop impactful community programs.

Broadway Dallas is an equal opportunity employer. Broadway Dallas will not unlawfully discriminate on the basis of age, race, gender, national origin, religion, disability, or any other category protected by federal, state or local law. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits and transfer.