Position Summary

The Executive Assistant role is a full-time, 37.5 hours per week position, that is focused on providing direct support to

the CEO and Senior Management Team while managing day-to-day office operations of the organization.

Must be a highly self-motivated experienced professional with strong organization, communication, and writing skills. This 

position reports to the Chief Financial Officer and is non-exempt. 

 

Essential Functions

Major Responsibilities:

· Manage the CEO’s schedule using good judgment to set priorities appropriately, schedule appointments, and

communicate with key stakeholders: board members, volunteers, partners, and donors.

· Manage travel arrangements for Senior Management Team including air, hotel, ground transportation, directions,

point of contact and all other travel logistics, as required.

· Manage expense report processing for Senior Management Team, as needed.

· Manage general office related and administrative duties.

· Coordinate with all regional offices for supplies, maintenance, and equipment needs; printing, copying, collating,

and assembling documents; accepting and delivering mail; answering the phone and greeting office visitors.

· Schedule Board, Council and Committee meetings: prepare materials and meeting arrangements, book conference

rooms, catering, audio/multi-media set-up; record and maintain the minutes and attendance.

· Preliminary drafting and editing of emails, letters, presentations; proofread; copy and distribute documents.

· Prepare and send thank you notes to donors to acknowledge donations

· Partner with Human Resources to set up workstations for new hires.

· Liaison to all outside vendors.

· Process check requests for payment of invoices, as needed.

· Archive, inventory and track on-site and off-site storage

· May be called upon to assist with special projects.

 

Required Experience and Education

· Minimum of an associate degree in business or related field or a minimum of 5 years combined experience in

general administrative work or non-profit experience.

· Excellent written and verbal communication skills; dedicated to providing the highest quality customer service in a

professional and timely manner.

· Strong organizational and project-management skills; attention to detail.

· Excellent technology skills, including in-depth knowledge of all Microsoft Software O365 (Outlook, Word, Excel,

SharePoint, PowerPoint). Experience with CRM database programs is an advantage.

· Demonstrated experience with virtual meeting and collaboration platforms including Zoom, Microsoft Teams, and

Google.

· Self-starter with the ability to anticipate needs and take initiative.

· Strong interpersonal skills, cooperative, collaborative, and team-oriented.

· Flexible and adaptable to fast-paced work environment.

· Executive level administrative support experience desired.

· Multi-lingual preferred.

 

Resumes and cover letter can be submitted to: arlene.ajami@unitedwaycwc.org. Salary requirements must be stated.

(No phone calls please)

 

*Statements in this Job Description are intended to describe the general nature of work. They

are not intended to be a complete list of all responsibilities, duties, and skills required for the position.*