Office Administrator

The Lede Company is looking for an Office Administrator to support our Corporate team. Beyond ensuring that office operations are running smoothly, the Office Administrator will have the opportunity to recommend and roll out new office operations procedures for the NY office.

This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 6pm. Some overtime may be required.

RESPONSIBILITIES

Greet all guests to the Lede NY office
Provide administrative support to the Corporate team, including calendar management and meeting coordination
Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
Facilitate all maintenance, repairs and cleanings for the office and office equipment
Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
Assist HR with employee onboarding/offboarding (including distribution and collection of company equipment, seating, etc.); work with IT to set up new hire laptops
Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
Monitor and order office supplies, including computers and other equipment, snacks and other miscellaneous items
Ensure that our NY office is kept clean and tidy at all times
Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of Lede offices
Manage conference room scheduling and set up, as needed
Plan and coordinate company events including holiday parties, anniversary parties, happy hours, etc.
Track and reconcile expenses in a timely manner
Assist colleagues whenever there is an opportunity to do so
File and organize records, invoices and other important documentation
Manage NY office operational systems
Other administrative and office operations duties as needed

QUALIFICATIONS

Proven experience as an office administrator, office coordinator or relevant role
Outstanding communication and interpersonal abilities
Must be proactive and responsive
Excellent organizational and leadership skills
Familiarity with office management procedures
Excellent proficiency in Word, Outlook, Excel, Google docs and other office software
Strong time-management and multitasking abilities
Experience with meeting scheduling and calendar management
Ability to maintain confidentiality of company information
Meticulous attention to detail

The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

ABOUT US

The Lede Company is a full-service strategy, communications and social impact consulting firm, specializing in corporate, entertainment, brand and nonprofit sectors. With dedicated Talent, Music, Strategic Communications, Brand, Content and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns and partnerships. Our service offerings draw on our expertise, relationships, and resources, all of which enable us to exceed client expectations and ultimately, deliver results.

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VETERAN STATUS Learn more about veteran statuses

If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA.

DISABILITY STATUS Learn more about disability statuses

We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.