POSITION: Office Administrator

LOCATION: Beverly Hills, CA
JOB TYPE: Full Time/In-person

SALARY: $43,680 (non-exempt)

The Lede Company is looking for an Office Administrator to support our Corporate team. Beyond ensuring that office operations are running smoothly, the Office Administrator will have the opportunity to recommend and rollout new processes and procedures for the company.

This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 5:30pm. Some overtime may be required.

Responsibilities

  • Provide front desk coverage including greeting visitors and receiving mail & packages

  • Provide administrative support to the COO and Corporate team (HR, Accounting, & Operations), including calendar management and meeting coordination

  • Maintain Lede’s internal resource systems & documents, including org charts, contact & client lists, and employee directory

  • Manage incoming and outgoing emails, letters, packages, and other forms of correspondence

  • Facilitate all maintenance, repairs and cleanings for the office and office equipment 

  • Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed

  • Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations

  • Monitor and order office supplies, snacks and other miscellaneous items

  • Ensure that our LA office is kept clean and tidy at all times

  • Assist with employee onboarding/offboarding (including distribution and collection of company equipment)

  • Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of Lede offices

  • Manage conference room scheduling and set up, as needed

  • Plan and coordinate company events including holiday parties, anniversary parties, etc.

  • Track and reconcile expenses in a timely manner

  • Assist colleagues whenever there is an opportunity to do so

Requirements & Skills

  • Proven experience as an office administrator, office coordinator or relevant role

  • Outstanding communication and interpersonal abilities

  • Must be proactive and responsive

  • Excellent organizational and leadership skills

  • Familiarity with office management procedures 

  • Excellent knowledge of MS Office and office management software

  • Strong time-management and multitasking abilities

  • Experience in managing expenses

  • Experience in developing internal processes 

  • Ability to maintain confidentiality of company information

  • Excellent attention to detail

Employee Benefits

  • Medical, dental, vision

  • 401(k)

  • Generous vacation + sick time

  • Extended company holidays

  • Winter Break

  • Weekly lunches

  • Happy Hour

  • Cell Phone stipend

The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.