POSITION: Office Administrator

LOCATION: Los Angeles, CA
JOB TYPE: Full Time/In-person

The Lede Company is looking for an experienced Office Administrator to keep our LA office operations running smoothly. Beyond greeting guests and answering emails, the Office Administrator will have the opportunity to help shape the way we run our office.

This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 5:30pm. Some overtime may be required.

Responsibilities

• Provide front desk coverage including greeting visitors and receiving mail & packages
• Provide administrative support to the COO as needed, including calendar management and meeting coordination
• Manage entries, accounts and reporting in our CRM
• Maintain Lede’s internal resource systems & documents, including org charts, contact & client lists, and employee directory
• Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
• Facilitate all maintenance, repairs and cleanings for the office and office equipment 
• Handle correspondence and relationships  with office vendors, submit work orders, schedule/escort/manage vendors as needed
• Recommend operational efficiencies and draft/maintain clear operational guides to ensure consistency of operations
• Monitor and order office supplies, snacks and other miscellaneous items
• Ensure that the Lede LA office is kept clean and tidy at all times
• Assist with LA employee onboarding/offboarding (including distribution and collection of company equipment)
• Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of the LA office
• Operationally support Lede’s other offices, as needed
• Manages conference room scheduling and set up, as needed
• Plan and coordinate company events including holiday parties, anniversary parties, etc.
• Track and reconcile expenses in a timely manner
• Assist colleagues whenever there is an opportunity to do so

Requirements & Skills

• Proven experience as an office administrator, office coordinator or relevant role
• Outstanding communication and interpersonal abilities
• Must be proactive and responsive
• Excellent organizational and leadership skills
• Familiarity with office management procedures 
• Excellent knowledge of MS Office and office management software
• Strong time-management and multitasking abilities
• Experience in managing budgets and expenses
• Experience in developing internal processes 
• Ability to maintain confidentiality of company information
• Excellent attention to detail

ABOUT THE LEDE COMPANY

The Lede Company is a full-service strategy, communications and social impact consulting firm. With dedicated Talent, Brand, Strategic Communications, Content and Social Impact divisions, we work with our clients to advance business and social outcomes through innovative storytelling, media, campaigns and partnerships. Our service offerings draw on our expertise, relationships, and resources, all of which enable us to exceed client expectations and ultimately, deliver results.

Employee Benefits

• Generous vacation + sick time
• Extended company holidays
• Winter Break
• Weekly lunches
• Happy Hour
• Cell Phone stipend
• 401(k)
• Medical, dental, vision