Office & Operations Assistant

POSITION: Office & Operations Assistant

LOCATION: Beverly Hills, CA
JOB TYPE: Full Time/In-person

SALARY: $43,680 (non-exempt)

The Lede Company is looking for an Office & Operations Assistant to support our Corporate team. Beyond ensuring that office operations are running smoothly, the Office & Operations Assistant will have the opportunity to recommend and rollout new processes and procedures for the company.

This is an in-person position. We are looking for someone who can be on-site Mon - Fri, 9am - 5:30pm. Some overtime may be required.

RESPONSIBILITIES

Provide front desk coverage including greeting visitors and receiving mail & packages
Provide administrative support to the COO and Corporate team (HR, Contracts team, & Operations); COO support includes calendar management and meeting coordination
Ensure that our LA office is kept clean and tidy at all times
Maintain Lede’s internal resource systems & documents, including org charts, contact & client lists, and employee directory
Manage incoming and outgoing emails, letters, packages, and other forms of correspondence
Manage conference room scheduling, set up and clean up
Facilitate all maintenance, repairs and cleanings for the office and office equipment
Plan and coordinate company events including weekly lunches, holiday parties, anniversary parties, etc.
Handle correspondence and relationships with office vendors, submit work orders, schedule/escort/manage vendors as needed
Recommend operational efficiencies and draft/maintain clear guides to ensure consistency of operations
Monitor and order office supplies, snacks and other miscellaneous items
Assist with employee onboarding/offboarding (including distribution and collection of company equipment)
Work closely with Corporate teams (Operations; Finance/Accounting and HR) to ensure the smooth running of Lede offices
Track and reconcile expenses in a timely manner
Assist colleagues whenever there is an opportunity to do so
And other duties as assigned
Some overtime may be required

QUALIFICATIONS

Prior experience as an office administrator, office coordinator or relevant role
Exceptional communication and interpersonal abilities
Must be proactive, responsive and go above and beyond
Excellent organizational and leadership skills
Familiarity with office management procedures
Excellent knowledge of MS Office and office management software
Strong time-management and multitasking abilities
Experience in managing expenses
Experience in developing internal processes
Ability to maintain confidentiality of company information
Excellent attention to detail
Resourceful, trusted and reliable

Employee Benefits

Medical, dental, vision
401(k)
Generous vacation + sick time
Extended company holidays
Winter Break
Weekly lunches
Happy Hour
Cell Phone stipend

The Lede Company is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

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VETERAN STATUS Learn more about veteran statuses

If you believe you belong to any of the categories of protected veterans listed below, please indicate by selecting the appropriate category(ies). The hiring employer is subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA) and requests this information in order to measure the effectiveness of the outreach and positive recruitment efforts it undertakes pursuant to VEVRAA.

DISABILITY STATUS Learn more about disability statuses

We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.