About Utility

Utility, Inc. is a vertically integrated US manufacturer and supplier of an intelligent ecosystem of software and hardware solutions, including body cameras, in-car video, mobile routers, Digital Multimedia Evidence management systems, and situational awareness software solutions for law enforcement, transportation agencies, and utilities. We provide software as a service to over 350 customers that are mostly in the Law Enforcement sector.

Our ecosystem collects a large amount of data from all connected devices to provide actionable and timely insights to our customers. The next generation of our offerings will include Al driven analysis of data to provide both predictive and prescriptive initiatives to our customers. Our plan is to build a data science team that will help us gain valuable insights from disparate data sources (databases, text files, media files, ...)

Our employees enjoy a great working environment, catered lunches 4 days a week, unlimited snacks and coffee, free parking, Medical, Dental, Vision insurance, 401k Match, Employee Assistance Program, company paid life insurance, STD, & LTD, and many other perks.

Job Summary

A successful senior proposal specialist is an energetic, resourceful and experienced professional with the primary responsibilities of developing proposals, team collaboration and preparation, production, and delivery of proposals and presentations primarily for Government sectors, under the direction of the Proposal Director.

Job Duties

  • The senior proposal specialist will contribute to and manage the production of responses to solicitations  of Requests for Qualifications (RFQs), Requests for Information (RFIs), and Requests for Proposals (RFPs), as well as queries and communications related to proposals

  • Assume end-to-end ownership of the entire proposal process which includes:

  • Skillful utilization of the ExpedienceTM MS Word-based platform for proposal creation

  • Pre-proposal positioning 

  • Proposal development strategies and implementation

  • Pro-actively develop, maintain, and apply Utility Associates’ proposal planning process for each proposal, to include outlines/mockups, client-focused custom content, production-related tasks schedule, action items, etc.

  • Compiling materials for proposals and leverage existing archived proposal information, ensuring that client’s requirements are fully met

  • Conducting searches for appropriate materials

  • Writing and editing project summaries and graphics such as project organization charts and resumes of project personnel - Provide quality assurance checks to ensure that all deliverables support the standards and procedures set forth in Company policies, procedures, and practices

  • Managing related support processes including written RFQ, RFI and RFP proposals

  • Providing support for verbal presentations 

  • Tracking and monitoring proposals after submittal

  • Providing support for written documentation of company marketing activities after proposal submittal

  • Confer with internal technical subject matter experts to communicate responses in support of the company’s proposals

  • Ensure proposals are compliant and delivered in a timely fashion

  • Collaborate with Sales and Revenue executives on capture management, proposal strategy, and team with inside sales and research staff to write, edit, review, and produce winning proposals

  • Remain current on all amendments and modifications to the solicitation

  • Support for Protest and Appeal procedures in the event a procurement process is found to have been in violation of due process and published and adopted standard government procurement practices

  • Plan and manage any executive/management briefings and reviews

  • Assign specific responsibilities to others as needed

  • Coordinate development of pricing sections with the executive team as appropriate 

  • Support development of MBE/WBE/VBE proposal compliance, and any subcontracting proposals if warranted

  • Coordinate with Communications and Graphics Manager to develop graphic design solutions to conceptualize, develop, and integrate compelling graphics that which convey concepts and proposed solutions to enhance proposals

  • Manage multiple tasks in a deadline-oriented environment

  • Compile proposal materials for archiving in Company data base and relationship management files as needed

  • Additional duties as required

About You

  • Passionate: You love what you do and have a positive attitude. You care about your teammates and the results of your work while demonstrating humility. 

  • Coachable: Open to feedback and continual professional improvement. Flexible and adaptable. 

  • High Standards: Quality orientation. Follow through on commitments. A doer who gets it done. 

  • Efficient: Producer of significant output with minimal wasted effort. Excellent organizer, planner and prioritizer.

  • Proactive: Self-starter who appropriately tackles problems and finds solutions. 

  • Collaborative: Approaches work with a team player mindset. Knowledgeable in your field while also humble to always learn something new and be open to new information. 

  • Emotional Intelligence: Exudes a high degree of self-awareness, embodies superb active listening skills, and has the ability to handle interpersonal relationship judiciously and empathetically. Always exercises good judgement while under pressure. 

  • Communicator: Speaks and writes clearly and articulately and likes to build strong relationships across the organization. Shows appreciation for others views and input. 

  • Resourceful: Ability to think creatively to source information. 

Job Requirements

  • Bachelor’s Degree in Marketing, Journalism, Communications, Business or related field

  • 5+ years of progressive experience as a Proposal Manager developing and managing complex proposals in a fast-paced, deadline-driven environment in technical, communications, design, engineering or construction industries

  • Proficient in the ExpedienceTM MS Word-based platform for proposal creation is preferred

  • Experience completing US Federal and State-level proposals (preferred)

  • Experience completing Cooperative Purchasing proposals (preferred)

  • Proficient in writing original proposal text and modifying existing proposals to meet the specific needs of each new RFQ, RFI or RFP

  • Project management experience

  • Excellent organizational skills

  • Solid written and verbal communication skills

  • Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required

  • Demonstrated ability to complete superior work with hard deadlines

  • Successful candidate should expect on occasion to work flexibly outside normal business hours on short notice in the event it is required 

  • A positive, collegial attitude and a high level of professionalism 

  • An affinity for mobile data communications technology 

  • A supportive mindset for our customers as law enforcement professionals 

  • Excellent computer skills with various software, including but not limited to:

    • The ExpedienceTM MS Word-based platform for proposal creation

    • Microsoft Excel, Word, PowerPoint, and Adobe Acrobat

    • SharePoint

    • InDesign

  • Must be knowledgeable of the government procurement and proposal process

  • Be extremely hands-on

  • Possess a “do-whatever-it-takes” attitude

Physical Requirements

  • While performing the duties of this job, the employee is required to stand; walk; sit; use hands to handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear

  • The employee must occasionally lift and/or move up to 49 pounds

  • Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus 

Candidates must pass a pre-employment Drug Screen and Background Check.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this role.  This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.


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