Hand to Hold Finance Coordinator
Hand to Hold is a national non-profit organization providing NICU family support through a number of service-oriented programs. Our dynamic, growing organization seeks a Finance Coordinator to join our team in order to manage our daily accounting and financial transactions.
Reporting to the COO/CFO, the successful candidate will be a strategic and analytical thinker, a problem solver, and possess strong attention to detail. The Finance Coordinator will perform key transactional and analytical functions supporting the agency with an annual budget of approximately $1.5M.
The Finance Coordinator is instrumental in ensuring consistent and effective internal processes and communications. This person will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly in order to strengthen Hand to Hold’s finances and leverage the organization for continued growth and success. Supporting the COO/CFO, this candidate will have oversight in grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records. Personal experience with Hand to Hold’s mission is a plus.
Accounting & Reporting
Oversee the general accounting, including, among other things, journal entries, accounts payable, accounts receivable, reconciliation of bank accounts.
Ensure that all financial activities involving grant funds awarded are accounted for in compliance with rules and GAAP, grantor and/or agency-specific requirements, and Hand to Hold’s financial policies and procedures.
Prepare monthly, quarterly, and annual financial reports for departmental directors, the Finance Committee, and the Board of Directors.
Prepare & monitor short- and long-term cash flow analysis.
Provide financial reports to funders and partners as requested.
Assist the COO/CFO with the annual audit and preparation of federal filings including IRS Form 990 ensuring they are filed in a timely fashion.
Respond to inquiries from vendors, funders, partners, and internal staff re: financial matters.
Budget Drafting & Management
Assist the leadership team in drafting annual organizational budgets, ensuring that organizational strategic priorities are properly funded, and year-over-year and budget-to-actual variance analysis and reporting for internal tracking.
Provide grant and project-based budgets, and strategic support in fundraising efforts to optimize revenue.
Support the leadership team in proactively identifying and implementing process improvements and actionable remedies that optimize efficiencies and improve the quality of financial analysis.
Support the COO/CFO in proactively monitoring financial risks to develop, promote, and maintain best accounting practices around strong internal controls.
Maintain compliance with all documentation of our fiscal policies and procedures.
Monitor accounts payable and receivable to ensure that payments are up-to-date
Prepare vouchers, invoices, checks, account statements, reports, and other records and review them for accuracy
Work with Development team to ensure adherence to tax law requiring nonprofits to acknowledge tax-deductibility of donations
Manage payroll and enter staff information into the online system
Work with Development team to reconcile campaigns, donations received, accounting software, and database records
Monthly expense entry and management, as well as month-end, closeout including credit card and bank account reconciliations.
Maintain a chart of accounts to facilitate accurate financial statements.
Filing, physical and electronic, system organization, and maintenance.
Checking the office mail, depositing checks, and maintaining records of all deposits.
Participate, facilitate and/or assist at Hand to Hold events.
Attend monthly staff meetings
Other duties as may be assigned by the CEO.
Bachelor’s degree in Accounting or Finance, Certified Public Accountant (CPA) or equivalent work experience.
2+ years of experience in nonprofit accounting, with strong knowledge and understanding of Nonprofit GAAP.
Outstanding budget drafting/management, analytical, writing, and organization skills with the capacity to manage projects and successfully prioritize among multiple tasks.
Experience with Quickbooks Online.
Proficient in Google & Microsoft Office products, including expertise in Excel.
Ability to maintain the highest confidentiality when dealing with sensitive or private information.
Ability to work independently, think proactively, address problems creatively, and take initiative appropriately.
Demonstrated excellence in organizational, written, and verbal communication skills.
Thorough knowledge and understanding of bookkeeping principles and best practices with a keen eye for detail, especially in regard to financial reporting.
Must be authorized to work in the U.S.
Personal experience with a child or loved one in the NICU is a plus.
Pay & Benefits:
This is a salaried position starting at $40,000 commensurate with experience
Benefits provided include 10 days of paid time off, sick time accrual, 14 paid holidays per year, summer Fridays, health insurance, life insurance, and opt-in dental and vision insurance
Flexible work schedule and opportunity for a hybrid working arrangement with supervisory approval
To apply, send a cover letter and resume to firstname.lastname@example.org.