Hand to Hold Finance Coordinator


Hand to Hold is a national non-profit organization providing NICU family support through a number of service-oriented programs. Our dynamic, growing organization seeks a Finance Coordinator to join our team in order to manage our daily accounting and financial transactions.  


Reporting to the COO/CFO, the successful candidate will be a strategic and analytical thinker, a problem solver, and possess strong attention to detail. The Finance Coordinator will perform key transactional and analytical functions supporting the agency with an annual budget of approximately $1.5M. 


The Finance Coordinator is instrumental in ensuring consistent and effective internal processes and communications.  This person will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly in order to strengthen Hand to Hold’s finances and leverage the organization for continued growth and success. Supporting the COO/CFO, this candidate will have oversight in grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records.  Personal experience with Hand to Hold’s mission is a plus.


Key Responsibilities

Accounting & Reporting

  • Oversee the general accounting, including, among other things, journal entries, accounts payable, accounts receivable, reconciliation of bank accounts.

  • Ensure that all financial activities involving grant funds awarded are accounted for in compliance with rules and GAAP, grantor and/or agency-specific requirements, and Hand to Hold’s financial policies and procedures.

  • Prepare monthly, quarterly, and annual financial reports for departmental directors, the Finance Committee, and the Board of Directors.  

  • Prepare & monitor short- and long-term cash flow analysis.

  • Provide financial reports to funders and partners as requested. 

  • Assist the COO/CFO with the annual audit and preparation of federal filings including IRS Form 990 ensuring they are filed in a timely fashion.

  • Respond to inquiries from vendors, funders, partners, and internal staff re: financial matters.


Budget Drafting & Management 

  • Assist the leadership team in drafting annual organizational budgets, ensuring that organizational strategic priorities are properly funded, and year-over-year and budget-to-actual variance analysis and reporting for internal tracking.

  • Provide grant and project-based budgets, and strategic support in fundraising efforts to optimize revenue. 

  • Support the leadership team in proactively identifying and implementing process improvements and actionable remedies that optimize efficiencies and improve the quality of financial analysis.

  • Support the COO/CFO in proactively monitoring financial risks to develop, promote, and maintain best accounting practices around strong internal controls.

  • Maintain compliance with all documentation of our fiscal policies and procedures.


Financial Management

  • Monitor accounts payable and receivable to ensure that payments are up-to-date

  • Prepare vouchers, invoices, checks, account statements, reports, and other records and review them for accuracy

  • Work with Development team to ensure adherence to tax law requiring nonprofits to acknowledge tax-deductibility of donations

  • Manage payroll and enter staff information into the online system

  • Work with Development team to reconcile campaigns, donations received, accounting software, and database records

  • Monthly expense entry and management, as well as month-end, closeout including credit card and bank account reconciliations.  

  • Maintain a chart of accounts to facilitate accurate financial statements.

  • Filing, physical and electronic, system organization, and maintenance.

  • Checking the office mail, depositing checks, and maintaining records of all deposits.


General

  • Participate, facilitate and/or assist at Hand to Hold events.

  • Attend monthly staff meetings

  • Other duties as may be assigned by the CEO.


Requirements

  • Bachelor’s degree in Accounting or Finance, Certified Public Accountant (CPA) or equivalent work experience.

  • 2+ years of experience in nonprofit accounting, with strong knowledge and understanding of Nonprofit GAAP. 

  • Outstanding budget drafting/management, analytical, writing, and organization skills with the capacity to manage projects and successfully prioritize among multiple tasks.

  • Experience with Quickbooks Online.

  • Proficient in Google & Microsoft Office products, including expertise in Excel.

  • Ability to maintain the highest confidentiality when dealing with sensitive or private information.

  • Ability to work independently, think proactively, address problems creatively, and take initiative appropriately. 

  • Demonstrated excellence in organizational, written, and verbal communication skills.

  • Thorough knowledge and understanding of bookkeeping principles and best practices with a keen eye for detail, especially in regard to financial reporting.

  • Must be authorized to work in the U.S.

  • Personal experience with a child or loved one in the NICU is a plus.



Pay & Benefits:

  • This is a salaried position starting at $40,000 commensurate with experience

  • Benefits provided include 10 days of paid time off, sick time accrual, 14 paid holidays per year, summer Fridays, health insurance, life insurance, and opt-in dental and vision insurance

  • Flexible work schedule and opportunity for a hybrid working arrangement with supervisory approval


To apply, send a cover letter and resume to jobs@handtohold.org.