Executive Assistant 

Zartico is an emerging SaaS company that is transforming destination intelligence. We provide innovative, data-driven solutions to help destinations maximize their economic impact. As we continue to grow, we’re looking for a highly skilled and proactive Executive Assistant to support our CEO and COO for streamlining operations. This position will be based in Salt Lake City. While hybrid in-person, local presence is required. 

If you’re an experienced, detail-oriented Executive Assistant who thrives in a dynamic environment, we’d love to hear from you!

Overview

As the Executive Assistant to the CEO & COO, you will play a key role in keeping our executive team organized, efficient, and prepared. You’ll manage schedules, book travel, handle office administration, manage the scheduling of all company meetings, training, in services, and coordinate in person meetings for the company and for business development, as well as executive events. This role requires a highly organized professional with exceptional communication skills, attention to detail, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

  • Executive Support: Manage calendars, schedule meetings, and ensure the attendees are prepared for key discussions.

  • Travel Coordination: Arrange domestic travel, including flights, accommodations, event registration and itineraries.

  • Meeting & Event Coordination: Plan and execute executive meetings, company-wide gatherings, and offsite events including conference room holds, hotel accommodations, meal deliveries, materials set up. additional own the company meetings/in services and agendas.

  • Office Administration: Support day-to-day office operations, book meeting spaces, stock materials, ensuring a smooth and organized work environment.

  • Communication Liaison: Serve as the point of contact between executives and internal/external stakeholders for scheduling.

  • Project & Task Management: Managing processes such as goals, company KPIs and the completion of materials. Track action items, deadlines, and follow-ups to ensure execution.

  • Confidentiality & Discretion: Handle sensitive information with professionalism and discretion.

Qualifications

  • 5+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or fast-paced corporate environment.

  • Exceptional organizational and time-management skills.

  • Strong communication skills, both written and verbal.

  • Ability to multitask, prioritize, and problem-solve proactively.

  • Experience coordinating travel and planning executive-level events.

  • Tech-savvy with proficiency in Google Drive, MS Office, Google Workspace, and scheduling tools.

  • High level of professionalism and discretion when handling confidential information.

Soft Skills:

  • Strong Written/Verbal communication

  • Problem-solving

  • Teamwork

  • Professionalism

  • Adaptability

 

Why Zartico?

Zartico is a SaaS technology company that uses data science and AI to create strategic planning and optimization solutions for destination leaders.

 

Zartico inspires positive change by empowering visionary leaders. Through the embrace of data-led decision-making, agile optimization, and a commitment to continuous strategic planning, Zartico guides destinations toward a future marked by innovation and excellence. This is our meaning of “Powering the Possibilities of Place.”

 

Destination leaders champion strategic planning as an ongoing process and use data with context to optimize actions for greater future impact as defined through our four Strategic Planning Principles. By utilizing ZDOS, destination leaders can easily apply Zartico’s principles to guide their work in moving their communities forward. 

 

Zartico Culture

Zartico is a work-from-anywhere organization where our company values shape and guide our teams to excel despite being miles apart. We communicate asynchronously, work autonomously, and take ownership of our work, to create flexibility, trust, balance, and a sense of belonging and connection for all Zarticans. Through our open communication, shared company goals, mutual respect, and commitment to employee growth and development, Zartico creates a gratifying work environment where each Zartican is valued, trusted, and encouraged to develop personally and professionally. 

 

Our core values at Zartico:

  • We believe in a growth mindset. We are a learning organization.

  • We emphasize focus because we know that to achieve big dreams, you have to execute and get the small stuff right.

  • We lead with inclusion and value diversity. We believe in diversity of thought, perspective, and experience. Diversity of experience and perspectives creates a more robust product and more beautiful world. 

  • We dream in color and code. 

  • We hustle. 

  • We are humble and know that the sum of our parts is greater than any one of us as individuals. 

  • Above all else, we do the right thing. We believe in transparency, accountability, honesty and integrity. 

 

Zartico Benefits & Perks: 

  • Work from Anywhere organization which provides flexibility for work and personal life

  • Annual All-Company Meeting in Salt Lake City

  • Health, Vision and Dental w/full subsidy for employee-only premiums

  • HSA & FSA options available. 

  • Unlimited DTO (after 3 months of employment)

  • 11 Paid company holidays

  • Winter Break (Dec 24th - Jan 1)

  • 401(K) plan 

 

We’re building a global community—one that’s safe for people of all backgrounds. We are an equal opportunity employer where our diversity and inclusion are central pillars to our company strategy. We look for applicants who understand, embrace and thrive in a multicultural and increasingly globalized world. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. When you join our team, you join the Zartico family