Panzura transforms cloud storage into a global file system, allowing enterprises to use the cloud as a high performance, globally available data center. Its hybrid cloud technology is focused on user data management and offers a global file system, data consolidation, data security and protection against ransomware. Companies all around the world in the sports, healthcare, financial services, media and entertainment, gaming, and architectural, engineering and construction industries, as well as government agencies use Panzura’s fabric to manage hundreds of petabytes of data in the cloud.
Panzura’s success is built on developing strong partnerships and building unique value propositions together with our partners that will drive business forward and shape the future as the leader in Hybrid Cloud Solutions
Role: Executive Business Partner (Assistant to the CEO)
Reports to: CEO
Location: San Jose, CA
We are looking for a sharp, detail-oriented Executive Business Partner to provide dedicated support to our CEO. You will have cooperative responsibility for her communications, analyze priorities in real time, assist with and oversee planning, and have complete ownership of her calendars, travel, and expenses. You will be a go-to resource for the team, ensuring the company is on-path with the CEO’s roadmap, escalating urgent matters. You will work closely with the Executive Leadership Team (ELT) and VP of People to coordinate across functional groups, all while keeping a good pulse on the organization's health and morale.
You will be working in a fast-paced startup environment with passionate team members who are focused on velocity, quality of results, and execution excellence.
This position is based in San Jose, CA and requires 25% travel. Note: Due to COVID-19, travel is temporarily limited.
On behalf of the CEO, help her build great relationships with internal stakeholders and external contacts
Serve as a proxy for the CEO in operations not requiring her direct involvement
Manage email and other communications for the CEO, such as drafting key memos to internal/external stakeholders, including investor updates, and company announcements
Maintain and coordinate strategic workflow, targets, and correspondence threads with investors, partners, and customers
Interpret customer and employee communications. You must distill details and manage key action items and timeline
Create agendas for executive leadership team meetings and planning sessions, attend meetings and drive agenda, as well as follow up on action items
Own various group-wide meetings, managing agendas, and track outcomes (e.g., company All-Hands, etc.)
Assemble and prepare Board of Director materials. Be involved in high priority project work, dependent on organizational needs
Consolidate and create slide decks using Google Slides on a weekly basis.
Coordinate with leaders cross-functionally (e.g., ELT and VP of People, etc.) on company-wide projects, initiatives, and events and project manage initiatives that otherwise lack an owner and transition those projects to other members of the leadership team where applicable.
Manage a cycle of strategic planning, goal setting, and progress tracking
Partner with CFO to assist with organizational planning/budgeting.
Manage, own, and execute all aspects of the CEO’s calendars and schedule, including calls, appointments, meetings, arrange travel plans, itineraries and agendas. Provide critical updates in a professional and timely manner
Manage and reconcile expense reports
Protect the CEO's time in an effort to maximize allocation towards high leverage initiatives & matters.
Organize the CEO’s time by reading, researching, and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating communications
Take a wide variety of tasks off of the CEO’s hands, extending her bandwidth
Assist with ad-hoc special projects to help the overall business needs
Be a partner to other executive and administrative assistants and collaborate as needed on company-wide projects and events
Assist with ad-hoc needs in the office
5+ years experience as a Business Partner, Executive Assistant, or Chief of Staff supporting CEO or other C-level executives
BA/BS or equivalent experience
Strong Google Suite and Microsoft Office, video conferencing (e.g., Google Meet and Zoom, etc.), and e-mail/calendar skills
You should have startup or early stage rapid scaling experience
Proven good judgement handling critical and confidential matters
Ability to maintain confidentiality, composure and sense of humor in high-pressure situations
Skilled in moving quickly and making on-the-spot decisions without sacrificing attention to detail
Expertise in juggling multiple projects and priorities at once
Ability to take action without being asked, while also understanding when it is necessary to get guidance
Proven track record of consistently going above and beyond
Exceptional communication skills and the ability to work effectively with a spectrum of personalities
Receptive to and encouraging of receiving constructive feedback
Panzura is an Equal Employment Opportunity employer. It is our policy to provide equal opportunity to all employees and applicants and to prohibit any discrimination because of race, color, religion, sex, national origin, age, marital status, sexual orientation, genetic information, disability, protected veteran status, or any other consideration made unlawful by applicable federal, state or local laws. Employees will be treated on the basis of their job-related qualifications, ability, and performance. It is also our policy that sexual harassment or any other kind of harassment including harassment based on sexual orientation will not be tolerated. The foundation of these policies is our commitment to treat everyone fairly and equally and to have a bias-free work environment.