The Role:
We are looking for a strong Executive Assistant to our CEO as we expand due to tremendous growth. We are a growing technology-enabled provider of outsourced services for the legal industry, focused on the large and growing mass tort sector. Our Company offers a full spectrum of services designed to meet our clients’ needs and streamline their success. Our growth is so substantial that we are seeking a seasoned professional to effectively assist our CEO in the day to day operation of the company. This role will ideally be based in South Florida allowing for a hybrid work schedule in our Boca Raton office. Our ideal candidate will be someone who understands and has experience working closely with C-Suite leadership and has the ability to anticipate their needs. The ideal candidate will also have innate business acumen, an entrepreneurial spirit, have a high degree of adaptability and flexibility and be able to function easily in a fast paced HIPAA compliant environment.
Specific Responsibilities Include:
• Managing our CEO’s schedule • Drafting, reviewing and sending communications/correspondence on CEO’s behalf
• Organize and prepare for meetings including gathering documents and planning the logistics of the meetings
• Coordinating travel arrangements and handling event calendars
• Lead the planning and execution of CEO and other Torticity leadership’s attendance and participation in annual Mass Tort conventions and meetings throughout the year
• Fielding emails and phone calls on behalf of the CEO and knowing which ones to prioritize
• Assist the CEO in staying organized, informed and prepared for all matters that may come their way
• Cultivate a strong relationship with our CEO to facilitate a mutually beneficial work setting where you’re able to anticipate their needs and take initiative where warranted
• Prepare the office and executive conference room for meetings with law firm partners, board members and other visitors
• Ability to handle sensitive and confidential information appropriately in a HIPAA compliant environment
Experience/Skills:
• 5+ years of demonstrated successful executive assistant experience preferrable for a CEO
• Demonstrated ability to partner with leadership, stakeholders and other professionals to achieve a strong and cohesive communication with the CEO
• Ability to function well in a fast paced office setting
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent judgement, organizational and communication skills with an acute attention to detail
• Availability during non working hours for special projects and discussions with the CEO
About Us:
Torticity is a growing technology-enabled provider of outsourced services for the legal industry, focused on the large and growing mass tort sector. Our Company offers a full spectrum of services designed to meet our customers’ needs and streamline their success. Our committed team strives to help those who have suffered injuries to receive fair and equitable compensation for their damages. Our team is a compassionate, diverse group of people who are incredibly engaged and focused on our mission.
The Company offers a competitive benefits package plus a flexible PTO plan to our employees. We have a great work environment (both remote and in-person) in a fast-paced industry. We are seeking an individual who is willing and able to be flexible and take on various roles to help move the business forward.
We are an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, age, or any other status protected by law.
Job Type: Full-time permanent role February, 2023