Are you? 

  • Interested in working for a company that is making a difference

  • Possess a relentless commitment to excellence

  • Enjoy working in a fast paced environment

  • Have a meticulous attention to detail and a relentless commitment to quality

  • An energetic communicator with excellent organizational skills

  • Forward thinking and proactive

Job Summary: The Executive Assistant to the CEO is responsible for providing comprehensive administrative support to the CEO as well as managing office operations. The Executive Assistant will assist the CEO with calendar management, drafting, editing and management of documentation flow. An ideal candidate will make a direct and critical impact to the business by providing professional support to the CEO. This position requires strong communication skills and exceptional detail-orientation in a fast-paced environment. This individual will maintain confidentiality, be brand,  customer and quality-focused, and have a strong, professional work ethic. Paralegal certification preferred. 


About Us: Founders First Capital Partners, Inc provides funding and business growth advisory support to diverse founder led small businesses. We provide revenue-based funding and business acceleration support to service-based small businesses located outside of major capital markets such as Silicon Valley and New York City. We focus on supporting businesses led by women, people of color, and military veterans, LGBTQ+, inclusive teams and businesses located in low to moderate-income areas.


Physical Setting: Onsite at San Diego Office, 4 days per week


Pay: $65,000 - $80,000


Responsibilities:

  • Outstanding level of professionalism in providing executive level support, including ability to exercise independent judgment, discretion, initiative, tact and diplomacy in handling highly sensitive matters and maintaining strict confidentiality;

  • Provide calendar management for the CEO; arrange appointments; plan and organize meetings; communicate with wide-range of internal and external individuals on behalf of the CEO;

  • Maintain confidential files, reports and records, executive-level correspondence, handle and route incoming and outgoing mail; 

  • Review, proofread, and format correspondences prepared to ensure accuracy and completeness;

  • Assist in preparation and distribution of Executive and Staff meeting agendas, packets and presentations;

  • Act as a liaison and provide support to the Board of Directors, including arranging and handling all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute meeting packet materials;

  • Manage all travel and logistical arrangements for the CEO;

  • Responsible for creating and submitting weekly expense reports, including the collection of all necessary backup documentation;

  • Directly answer and follow up on the CEO’s incoming emails and phone calls;

  • Event planning, including Board meetings, Investor meetings,  and employee Regional meeting event support;

  • Provide office management support, answering telephone calls from clients, investors  and ensuring the workplace is fully stocked, clean and operating efficiently;

  • Monitor office supplies and order new stationery, furniture, appliances and other supplies as required;

  • Own the relationship with office building management and various vendors;

  • Manage company’s shipping and receiving needs;

  • Other administrative support, as assigned

Education: 

  • Bachelor’s Degree is required

  • Paralegal Certificate preferred 

 

Experience: 

  • 7+ years of relevant experience, preferably in a legal or executive-level support role

  • Experienced with Word, Excel, PowerPoint, and Outlook, G-suite, Google Calendar and Docusign

  • Financial Institution experience is preferred


Benefits:

  • 401(k)

  • Dental insurance

  • Employee assistance program

  • Health insurance

  • Health savings account

  • Life insurance

  • Paid time off

  • Vision insurance

COVID Policy: All employees must be fully vaccinated per company policy. 


Diverse candidates are encouraged to apply! For more information please see: www.FoundersFirstCapitalPartners.com