Title: Development Associate

Department: Development, Embrace Boston

Reports To: VP of Development

FLSA Classification: Exempt                     FTE: 1

Supervises: None

 

Reimagine What's Possible

 

Embrace Boston Inc. is dedicated to forging connections, educating, and energizing communities across traditional borders to foster conditions essential for racial and economic justice in Boston. Guided by our mission and vision, we are committed to imagining and realizing the full potential of an inclusive and equitable society. Our mission is to dismantle structural racism through our work at the intersection of arts and culture, community engagement, and research and policy. We aim to create impactful change that promotes racial and economic justice in our city.

 

Vision:

 

We envision a radically inclusive and equitable city and nation where everyone belongs, with a particular focus on ensuring that communities prosper, all grounded in joy, love, and well-being. 

 

Position Summary:

 

The Development Associate will provide exceptional operational support to advance our $6M annual fundraising goal. This role involves execution and project management, growth of pipeline through prospect research, donors communications development, conducting donor research, grant writing, assisting with events, receivable collection, and handling administrative tasks. The ideal candidate is someone who has customer service, development, administrative and/or sales experience, is hungry to learn, and is eager to grow within our organization.

 

Essential Functions:

 

  • Donor Research and Communication: Assist in conducting high-quality research, draft and support donor-focused emails/newsletters/one-pagers/materials; track activities and gifts, including opportunities with new prospects; collaborate with teams to ensure consistent and compelling messaging aligned with organizational goals.

  • Administrative Support: Assist with correspondence, mailings, and draft written communications; assist in preparation for in-person and virtual meetings, including research, development materials, travel arrangements, and expense reimbursements.

  • Receivable Collection: Partner with team members to track and manage all commitments and gifts, reconcile receivable and cash collections, and follow up on outstanding pledges to ensure all financial commitments are received on time.

  • Acknowledgment Letters: Create and distribute gift acknowledgment letters and tax receipts.

  • CRM and Salesforce Support: Utilize and provide support for team members on our CRM platform to ensure effective use for donor engagement and data management. Manage and execute actions related to donor records, giving campaigns, and reporting.

  • Data Integrity: Work collaboratively to uphold data integrity protocols and ensure accurate reporting.

  • Grant Prospect & Writing Support: Identify grant-based funding opportunities and provide timely information to key development members for qualification. Support grant writing and submission as needed. 

  • Marketing Materials: Support and help develop visually compelling flyers, newsletters, and other promotional materials to effectively communicate organizational initiatives and events.

  • Event Support: Provide technical and administrative support for events, including managing timelines, guest lists, invitation mailings, and follow-up correspondence.

  • External Representation: Represent Embrace Boston at events and initiatives as needed.

 

Qualifications:

Preparation, Knowledge, Previous Experience:

  • Experience: 1-3 years of related work experience or a Bachelor's degree.

Skills, Abilities, Competencies:

  • Participatory work style, team player, and sense of humor.

  • Cultural alignment: understand and use language with purpose, intent, rooted in racial, equity, and justice consciousness.

  • Willingness and ability to continuously learn, be curious, and adapt to applications quickly.

  • Sustainable systems maker: operate and design for the future of the enterprise, leave it better than you found it.

  • Positive and professional: come with a helpful attitude in addressing inquiries and projects with professionalism. 

  • Proactive: excited to create opportunities and initiative, and take responsibility for the work.

  • Exploratory: willingness to seek out solutions and problem solve.

  • Flexibility: bring skills and temperament to work under pressure, and absorb the unexpected; seek excellence, not perfection, and pivot quickly from mistakes. 

  • Strong writing, communication, and project management skills. 

  • Excellent proofreading and editing abilities.

  • Attention to detail: ability to prioritize tasks, put in the extra mile to get the job done by deadline.

  • Ability to handle confidential matters discreetly.

  • Proficient in Google Suite; experience with Salesforce and Adobe Suite preferred.

Working Conditions & Physical Demands:

  • Ability to work at a workstation and use a keyboard for extended periods.

  • Ability to lift and carry up to 10 pounds occasionally.

  • Ability to work in office five days a week.

  • Willingness to work outside regular hours and travel for meetings and events.

 

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable 

accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time. 07/2024