Summary

The Accounts Receivable Clerk is responsible for handling incoming payments, preparing and sending invoices, reconciling accounts, and ensuring accurate financial records. This role requires a meticulous individual with a strong background in accounting and proficiency in Excel. The ideal candidate will be capable of handling confidential information with discretion and communicating effectively with customers to resolve billing discrepancies. Experience with QuickBooks and/or ConnectWise is preferred.

Essential Duties and Responsibilities

Your essential duties and responsibilities include the following.  Other duties may be assigned.

Responsibilities:

  • Processing Payments: Handling incoming payments and ensuring they are recorded accurately  in compliance with financial policies
    • Daily Bank Reconciliation  
    • Customer Payment Processing
    • Customer EFT and Credit Card payments
  • Invoicing: Preparing and sending invoices to customers
    • Prepare Support Invoices
    • Prepare Monthly Contract Invoices
    • Prepare Quote Invoices
  • Reconciliation: Reconciling the accounts receivable ledger to ensure all payments are accounted for and properly posted
  • Customer Communication: Following up with customers on unpaid invoices and resolving any billing discrepancies
    • Statements 
    • Contacting Customers for past due 
    • Collections Process 
  • Financial Reporting: Generating financial statements and reports detailing the status of accounts receivable
    • End of month aging review 
    • Verify all AR accounts for financial reporting 
  • Bank Deposits: Prepare Bank Deposits 
  • Reporting: Assist with reporting
    • Assist with Audit Reports 
    • Create Spreadsheets as needed for departments 

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 

Education and/or Experience

  • Associates Degree in Accounting 
  • Experience as Accounts Receivable Clerk or similar role. 
  • Proficient with Excel. 
  • Prefer experience with QuickBooks and/or ConnectWise. 

Language, Math, Reasoning, and Problem-Solving Skills

  • Strong attention to detail and accuracy. 
  • Excellent communication and organizational skills. 
  • Ability to handle confidential information with discretion. 
This position has been filled.