Assistant Manager, Institutional Giving

Assistant Manager, Institutional Giving

The Museum of the City of New York fosters understanding of the distinctive nature of urban life in the world’s most influential metropolis. It engages visitors by celebrating, documenting, and interpreting the city’s past, present, and future. Founded in 1923, the Museum of the City of New York (MCNY) showcases the city’s unique stories and cultural treasures. The country’s first and largest city museum, MCNY presents immersive exhibitions and programs at the intersection of history, popular culture, and art to 200,000 people annually, including 30,000 students and educators, fostering shared identity, civic pride and engagement, and social cohesion for New Yorkers. MCNY has been recognized as one of the leading museums in New York City by publications such as Condé Nast Traveler and the New York Times, with Time Out New York awarding MCNY “Best Museum” in New York in 2021.

The Assistant Manager, Institutional Giving is an essential member of the Development Team that will be responsible for supporting all fundraising from institutional funders, including foundations, corporations, and government grants. The Assistant Manager is also responsible for managing the institutional fundraising calendar and the Museum’s donor crediting program. The Assistant Manager also supports the department by drafting proposals and reports, working with the Sr. Manager of Corporate Relations and the Director of Institutional Giving in compiling materials, data, and information for complex proposals, and more. In addition to these fundraising duties, the Assistant Manager will complete prospect research to identify new donors, support donor engagement and cultivation efforts, and work with development staff across Special Events and Individual Giving to identify new areas for funding and collaboration. This is a full-time, regular position that reports directly to the Director, Institutional Giving.

Roles and Responsibilities:

Manage all aspects of the Institutional Fundraising Calendar, including tracking deadlines, assigning tasks, and ensuring milestones are completed ahead of proposal and report submission.
Manage the Museum’s Donor Crediting process, working in tandem with departments across the Museum to ensure successful crediting and delivery of related contractual requirements (e.g. logo placement, exhibition listings, website donor lists, etc.)
Prepare materials and reports for institutional funders, including proposals, emails, presentations, reports, etc., working in collaboration with development staff and leadership when appropriate.
Collaborate with multiple departments, including Exhibitions, Education, Marketing, and Finance, to gather information and materials about future programming, institutional goals, and budget development.
Organize and attend funder visits, exhibition tours, and special programs, as well as offsite events when appropriate.
Research and identify prospective corporate, foundation, and government funding opportunities for general operating and project-specific support.
Maintain donor records, including giving histories, interactions, and connections, and prospect information in the Museum’s donor management system.
Acquire and maintain detailed knowledge and understanding of the organization, its mission, values, strategic goals, and programs to develop persuasive donor materials.
Demonstrate strong interpersonal skills, proactive problem-solving, and effective communication in all internal and external interactions, fostering collaboration and professionalism across teams and with funders.
Other duties as assigned.

A successful candidate will have:

Bachelor’s degree or equivalent combination of education and experience.
Minimum of two or more years of experience in fundraising, with a background in institutional fundraising or development preferred.
Excellent project management skills, including organization and balancing priorities individually and as part of a team.
Strong written and oral communication skills, and interpersonal skills.
Experience in and/or understanding of Blackbaud Altru preferred.
Passion for New York City and appreciation for MCNY’s multi-faceted approach to exploring the city through history, popular culture, art, and civic engagement.
Demonstrated ability to work collaboratively in a complex, mission-driven organization.

Flexibility and ability to adapt strategies in a fast-paced and dynamic environment

A commitment to diversity, equity, and inclusion and a passion for advancing equity and addressing structural racism within nonprofit organizations.

Physical Requirements & Work Environment

Currently, MCNY offers a hybrid work schedule with three days a week onsite (Wednesdays and Thursdays are mandatory) and two days a week of flexible work when possible. In-person attendance may be required for meetings and events, even on flexible days. This schedule is subject to approval by supervisors and may change at any time. Weekend and evening work may be required to support special events as needed. On occasion, the employee may be required to work outside events with weather conditions including heat and cold. Travel within the five boroughs may be required.

This role requires being stationary for 75% of the time and navigating office and Museum environments. Proficiency in operating office equipment and strong visual acuity (close, distance, color, and peripheral vision) is necessary for tasks like data analysis and computer use. Travel within the five boroughs may be required.

BENEFITS

The annual salary for this position is $60,000. The position offers a competitive benefits package including medical, dental, vision, FSA, HSA, life insurance, 401K and a defined benefit pension plan, short and long-term disability, and an Employee Assistance Program, with options for critical illness insurance, accident insurance, legal services, and pet insurance. The Museum provides a paid time off policy that includes 10 days of annual leave, rising to 15 days in year 2, and to 20 days in year 3, plus 12 sick days per year and 12 holidays. Your employment relationship with the Museum qualifies you for free or discounted admissions to other participating cultural institutions.

The Museum of the City of New York is committed to fostering a collaborative and respectful work environment with a staff as diverse as New York City and the audiences who are curious about learning more about its history and engaging in contemporary urban issues. Our staff members are dedicated to working towards a common goal: creating the most dynamic and inspiring city museum in the world.

The Museum of the City of New York is an equal opportunity employer. As such, the museum provides equal employment opportunity for all employees and applicants without unlawful discrimination with respect to age, citizenship status, color, creed, disability, ethnicity, gender identification or expression, marital status, military status or veteran, national origin, political association, political/personal convictions, predisposing genetic characteristics, race (including traits historically associated with race, such as hair texture and style), religion (including attire, clothing or facial hair worn in accordance with religious requirements), sex (including pregnancy, childbirth or related medical conditions and transgender status), sexual orientation, socio-economic status, geographic location, philosophies, or any other classification protected by federal, state or local laws, in all employment decisions, including but not limited to recruitment, hiring, training, compensation, promotion, demotion, transfer, lay-off, and termination, and all other terms and conditions of employment. The Museum complies with applicable state and local law governing nondiscrimination in employment which prohibits discrimination and harassment against any employees, applicants for employment or interns, as well as contractors, subcontractors, vendors, consultants, other individuals providing services in the workplace or their employees in every location in which the Museum has facilities.

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We are required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years.

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