JOB TITLE: ACCOUNTING ASSOCIATE

Supervisor: Finance Director

Hours: Full-time, 40 hours/week

FLSA Status: Non-exempt

GOAL: To advance the mission and vision of Central Ohio Youth for Christ by assisting the Finance Director to ensure day-to-day financial operations of COYFC, subsidiaries and affiliates are recorded and managed with accuracy and integrity.

KEY OBJECTIVES: 

  • Assume primary responsibility for month-to-month bookkeeping tasks
  • Support Finance Director with seasonal projects (Audit, Budgeting, etc.) as required
  • Oversee reporting functions
  • Responsible to maintain accurate data across multiple databases and drives, and an intuitive and up-to-date filing system for documents
  • Maintain up-to-date policy and procedure manual for this role
  • Actively embrace spiritual commitments and responsibilities


MAJOR RESPONSIBILITIES

The Accounting Assistant responsibilities include but are not limited to the following:

Monthly Accounting

  • Ensure deposits, payables and receivables are entered into QuickBooks in a timely manner
  • Ensure payroll is entered into QuickBooks in a timely manner
  • Review and approve expense logs and enter into QuickBooks
  • Assist with monthly, quarterly and annual closing checklists as required
  • Complete bank statement reconciliation and credit card reconciliation monthly
  • Complete monthly reconciliation between Donor Perfect and QuickBooks
  • Communicate between vendors and staff regarding communication gaps related to payables or receivables


Seasonal Projects Support 

  • Support Finance Director during audits as needed
  • Support Finance Director during cost report submissions as needed
  • Support Finance Director during budgeting as needed
  • Support Finance Director during fiscal year end closing and new fiscal year setup


Reporting

  • Generate monthly reports per schedules
  • Generate ad hoc reports as needed
  • General grant tracking reports as needed
  • Helping with ongoing questions or clarifications as needed


Data Integrity and Filing System

  • Ensure data being stored in multiple software systems is being accurately transferred to QuickBooks
  • Ensure that scanned data and internal reporting being stored on cloud drives is up to date and intuitive for other users
  • Ensure document filing system for financial documents is up to date and intuitive for other users


Policy and Procedure

  • Review policy and procedure with Finance Director quarterly
  • Complete each task assigned in compliance with the organization's accounting, HR and payroll policies, procedures, and internal controls
  • Incorporate new policies, procedures and internal control recommendations from Finance Director into the existing position handbook
  • Maintain up to date checklists for this role for monthly, quarterly, and annual closings


General Staff Duties

  • Attend COYFC all-staff meetings
  • Assist in chapter-wide fundraising efforts by inviting minimum of 2 guests to See the Story tours and/or the Be the Story annual luncheon event


Spiritual Responsibilities

Because COYFC is a community of like-minded individuals who share a common faith and set of values, we require the individual filling this role to fully embrace our statement of faith and code of conduct. In addition, this role requires staff to:

  • Participate in staff prayer meetings and be able to contribute as appropriate
  • Pray for, and be able to winsomely represent the beliefs and values of our faith community to vendors and other financial partners who may inquire
  • Ensure that all financial and accounting work complies with applicable laws and ethical standards consistent with our commitment to represent God with integrity


PREFERRED QUALIFICATIONS

Skills and Qualifications:

  • Associate or Bachelor's degree in accounting, business, finance, or related fields
  • Preferred knowledge and practical experience of HR/payroll policies and tax laws
  • Experience in QuickBooks is preferable
  • Administrative and organizational orientation and gifting
  • Strong time management and ability to solve problems
  • Experience and skill with Microsoft Excel, databases, internet, email, etc.
  • Strong interpersonal communication skills
  • Demonstrated attention to detail
  • Ability to carry out routine tasks and additional projects as needed
  • Share a personal burden for and missional commitment to our mission